What are the responsibilities and job description for the Federal Capture & Proposal Coordinator position at Ayoroa | Simmons, LLC?
Position Summary
We are seeking a highly organized, proactive, and detail-oriented Federal Capture & Proposal Coordinator to support our growing federal business development efforts. This role will assist with early-stage capture activities, preparation of sources sought and market research responses, opportunity tracking, and, over time, coordination and development of RFP responses.
The ideal candidate is a strong writer and project coordinator who can manage deadlines, organize information, and help turn business development strategy into high-quality submissions. This person will work closely with leadership and technical staff to support federal pursuit efforts from pre-solicitation through proposal submission.
Key Responsibilities
Ayoroa Simmons is an equal opportunity employer, and we value diversity. All employment decisions are based on qualifications, merit, and business need.
Title VI Accreditation
Ayoroa Simmons ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964 regulation. If you need more information or special assistance for persons with disabilities or limited English proficiency, please contact the Title VI Coordinator: Kim Short at (866) 726-2246.
We are seeking a highly organized, proactive, and detail-oriented Federal Capture & Proposal Coordinator to support our growing federal business development efforts. This role will assist with early-stage capture activities, preparation of sources sought and market research responses, opportunity tracking, and, over time, coordination and development of RFP responses.
The ideal candidate is a strong writer and project coordinator who can manage deadlines, organize information, and help turn business development strategy into high-quality submissions. This person will work closely with leadership and technical staff to support federal pursuit efforts from pre-solicitation through proposal submission.
Key Responsibilities
- Support federal capture activities, including opportunity research, tracking, and pipeline organization
- Review SAM.gov and other procurement platforms for relevant opportunities, sources sought notices, RFIs, and RFPs
- Coordinate and draft responses to sources sought notices, RFIs, and other pre-solicitation requests
- Help develop and maintain capture materials, including capability statements, past performance summaries, resumes, project sheets, and compliance matrices
- Assist in analyzing solicitations and identifying submission requirements, deadlines, and key compliance items
- Coordinate internal proposal schedules, content collection, reviews, and final production for RFP responses
- Support development of proposal sections such as cover letters, executive summaries, corporate experience, key personnel, and management approaches
- Track amendments, Q&A, submission instructions, and required forms for active pursuits
- Maintain proposal files, content libraries, and templates to improve efficiency and consistency
- Collaborate with leadership, technical staff, and external partners/subconsultants to gather inputs and keep pursuits moving
- Help improve internal federal pursuit processes over time
- 2 years of experience in one or more of the following: federal capture support, proposal coordination, business development support, government contracting, or professional services marketing/proposals
- Strong writing, editing, and proofreading skills
- Strong organizational and project coordination skills with the ability to manage multiple deadlines
- Ability to read and interpret government notices and solicitation instructions
- High attention to detail and ability to work accurately under deadline pressure
- Proficiency in Microsoft Office, especially Word, Excel, Outlook, and PowerPoint
- Ability to communicate professionally with internal teams and external partners
- Self-starter mindset with willingness to learn federal procurement and proposal processes
- Experience supporting sources sought, RFIs, or federal proposals
- Familiarity with SAM.gov, federal procurement terminology, and government contracting processes
- Experience with compliance matrices, proposal calendars, and content libraries
- Experience in the AEC, professional services, engineering, architecture, environmental, or construction-related industries
- Familiarity with teaming partner coordination and past performance data collection
- Experience with Adobe Acrobat and proposal formatting/production
- Opportunities are tracked accurately and early-stage pursuits stay organized
- Sources sought and RFI responses are submitted on time and aligned with requirements
- Proposal efforts are better coordinated, with fewer last-minute gaps
- Internal content and templates become more organized and reusable
- Over time, the role grows into a key contributor for RFP response development
- Opportunity to help build and shape our federal pursuit process
- Direct exposure to capture strategy, proposal development, and federal growth efforts
- High-visibility role with meaningful impact on business development
- Opportunity to grow into a larger capture/proposal leadership role over time
Ayoroa Simmons is an equal opportunity employer, and we value diversity. All employment decisions are based on qualifications, merit, and business need.
Title VI Accreditation
Ayoroa Simmons ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964 regulation. If you need more information or special assistance for persons with disabilities or limited English proficiency, please contact the Title VI Coordinator: Kim Short at (866) 726-2246.