Executive Assistant Office Manager

We are currently seeking a full-time Executive Assistant/Office Manager. Reminder: this is a full-time and in-person position located in New York, NY. If you are looking for a remote or hybrid position, this is not the right fit for you.

In this role, you'll work directly with the CEO to ensure that he is able to manage his time effectively and you will also work directly with other stakeholders to manage office activities. For strong performers with an interest in doing more, there will also be the opportunity for upward movement into more of a Chief of Staff type role or other roles within the organization. As a startup, we offers the ability to wear many hats, so if you are interested in getting exposure to many different types of things yet also believe that no task is "beneath you" then this could be a strong fit for you.

What You’ll Do:

• Provide comprehensive administrative support to executives, including calendar management, travel arrangements, and expense reporting.
• Complete ad hoc tasks requested by the CEO; be available during odd hours to answer questions and complete follow ups (this is required as this will not be a 9-5 position and will require responsiveness and thoroughness outside of traditional work hours).
• Serve as a liaison between executives and internal/external stakeholders, handling inquiries and requests with professionalism and confidentiality.
• Oversee daily office operations, including facilities management, supplies procurement, and vendor relations.
• Manage incoming and outgoing correspondence, emails, and phone calls, prioritizing and responding as appropriate.

What You’ll Bring:

• Bachelor's degree in Business Administration, Office Management, or related field preferred.
• Ideally 2-6 years as an executive assistant, office manager, or similar role, preferably in the healthcare or technology industry.
• Exceptional organizational and time management skills, with the ability to prioritize tasks and multitask effectively.
• Strong communication and interpersonal skills, with a professional and approachable demeanor.
• Proficiency in office software applications, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Detail-oriented with a high degree of accuracy in work output and data management.
• Flexibility and adaptability to work in a dynamic and fast-paced environment.
• Strong problem-solving skills and the ability to anticipate needs and proactively address issues.
• Positive attitude, proactive mindset, and willingness to take on new challenges and responsibilities.