What are the responsibilities and job description for the Construction Project Coordinator position at Axxess Door?
Our company is seeking a highly organized and detail-oriented Construction Project Coordinator to support the successful execution of commercial construction projects from project setup through closeout. This position plays a critical role in ensuring projects remain compliant, on schedule, within budget, and properly documented throughout the project lifecycle.
The ideal candidate will have experience managing public works projects, OCIP/UCIP programs, PLA projects, certified payroll, progress invoicing, and construction project administration. Strong communication, organizational, and critical-thinking skills are essential.
Essential Duties and Responsibilities
Project Setup & Compliance
- Set up new projects and ensure all required documentation is obtained and maintained.
- Verify project requirements including:
- Certificates of Insurance (COI)
- Business Licenses
- Contract Documents
- Compliance Requirements
- Manage and maintain project documentation throughout the life of the project.
- Coordinate OCIP/UCIP enrollment and compliance requirements.
- Manage Public Works project requirements and compliance.
- Coordinate PLA (Project Labor Agreement) requirements and reporting.
- Process and maintain Certified Payroll records.
Project Administration
- Prepare and submit project submittals.
- Follow up with customers, contractors, and project stakeholders regarding submittal approvals.
- Escalate and document delays that may result in additional project costs.
- Communicate with customers regarding installation schedules and project timelines.
- Track project progress and provide regular status updates to management.
Billing & Financial Management
- Prepare and process deposit invoices.
- Prepare and process progress billings.
- Prepare and process final invoices upon project completion.
- Monitor project budgets and expenses.
- Assist management in identifying cost overruns and budget concerns.
- Maintain accurate project financial records.
Project Closeout
- Compile and submit project closeout documentation.
- Prepare warranty letters and final project documentation.
- Ensure all project requirements are completed before final closeout.
Customer Relations
- Conduct post-project follow-up with customers.
- Obtain customer feedback regarding project performance.
- Request and encourage Google Reviews from satisfied customers.
- Maintain positive relationships with customers and project stakeholders.
Qualifications
Required Experience
- Construction project coordination or project administration experience.
- Public Works project management experience.
- OCIP/UCIP administration experience.
- PLA project administration experience.
- Certified Payroll experience.
- Progress billing/invoicing experience.
- Project closeout documentation experience.
Required Skills
- Strong organizational and time-management skills.
- Critical-thinking and problem-solving abilities.
- Excellent verbal and written communication skills.
- Ability to prioritize multiple projects simultaneously.
- Strong attention to detail.
- Team-player mentality.
Software Requirements
- Microsoft Excel (Required)
- Microsoft Word (Required)
- Microsoft Outlook (Required)
- Construction management software experience preferred
Preferred Qualifications
- AutoCAD experience (plus)
- Experience with commercial construction projects
- Experience working with subcontractors, general contractors, and public agencies
Benefits
- Competitive compensation based on experience
- Paid holidays and PTO
- Health benefits (if applicable)
- Opportunities for growth and advancement
If you thrive in a fast-paced construction environment and enjoy managing the details that keep projects moving forward, we encourage you to apply.