What are the responsibilities and job description for the Purchasing Agent position at Axelon Services Corporation?
Description : Summary :
The Purchasing Expeditor is responsible for communicating with suppliers and distributors to confirm purchase orders, order tracking and ensure that all critical deliveries arrive at their destinations on time.
The Purchasing Expeditor acts as a liaison between the requestor, buyer and supplier to assure fulfilment in a timely fashion within the context of the organization's strategic purchasing goals. The Purchasing Expeditor engages in a culture of continuous improvement to meet and exceed the procurement philosophy set forth by the organization.
Essential Functions :
Responsible for managing purchase order follow up and open order report, keeping the information updated and accurate.
Expedite orders daily to ensure on time delivery.
Reviews new vendors against OIG exclusion lists.
Works closely with the buyers and inventory team in scheduling and tracking inbound freight.
Proactively identifies issues and works with the purchasing team, accounts payable, and suppliers to resolve issues in a timely manner.
Communicates directly with suppliers and distributors on any critical issues that need immediate response as well as lead time and performance.
Acts as a liaison between Purchasing Team, vendor customer service in regard to issues related to deliveries and supplier performance.
Manages failed orders.
Manages priority orders.
Respond to follow up email requests.
Completes RTV's and communicates with the storeroom to ensure returns are properly processed to the vendors.
Forward any POD's to A / P as needed.
Request POD's from vendors as needed.
Performs other duties as required.
Position Summary :
The Strategic Sourcing Specialist is responsible for the relationship and commodity contract management between The Guthrie Clinic and suppliers / vendors for his / her assigned service line. This position will lead and facilitate all phases of the strategic sourcing process (spend & market opportunity analysis, providing leadership to value analysis committees nonfinancial & product analysis, negotiates and implements contracts and product standardization efforts, manages vendor performance and relationships throughout the life of the agreements) to achieve the lowest total cost and maintain the expected level of clinical quality to provide the optimum quality of patient care. In addition, this position provides guidance and mentorship to the buyers on supply chain improvements with a focus on contact compliance.
Education, License & Cert :
A Bachelor's degree in healthcare or a related field is preferred. A minimum of a high school diploma or equivalent is required
Experience :
Minimum five or more years of progressively responsible related experience in healthcare and or supply chain. Hospital experience preferred.
Essential Functions :
Identifies and implements cost reduction strategies for supplies and services. Lead / direct product conversions and implementations resulting from savings opportunities.
Utilize existing data sources and reports, analyze product / equipment / service requirements, related costs, to support appropriate planning, acquisition, inventory management, and / or disposition strategies.
Monitors supply chain benchmarks for supply costs.
Deliver financial savings by effectively addressing contract opportunities (rebid, extend, convert, or customize / enhance existing contracts). Lead the contracting process including RFP development and assessment, negotiation, extensions and compliance.
Analyzes contract compliance, supply utilization, and standardization opportunities and presents findings to value analysis manager.
Supports any existing value analysis teams, group purchasing organizations, and other hospital committees and businesspartners.
Reviews the item master file and accounts payable file for contract gaps.
Manage supplier performance and ensure resolution of issues related to accurate price management and service quality.
Conduct quarterly business reviews with key suppliers.
Provides financial impact reports for each group purchasing agreement and negotiated contract.
Must have HS Diploma. Copy of diploma with candidate submittal is preferred.
