What are the responsibilities and job description for the Purchasing, Logistics & Quality Coordinator position at Axcend?
About Axcend
Axcend builds the industry’s smallest-footprint, micro-flow HPLC systems so scientists can “bring the lab to the sample” and get reliable, lab-quality results anywhere—while using a fraction of the solvents and power of legacy systems. Our Focus LC® platform, with accessories like AutoFocus™ and InFocus™, helps customers reduce waste, shrink energy use, and simplify workflows in the lab, in the hood, and in the field. We value practical innovation, integrity, and a hands-on, collaborative culture where people own outcomes.
The Role
We’re hiring a Purchasing, Logistics & Quality Coordinator to keep our office, labs, and shipments running smoothly. You’ll own day-to-day purchasing, shipping/receiving, inventory accuracy, vendor coordination, and key quality assurance processes so our engineering and operations teams can move fast. This is a great role for a detail-oriented self-starter who enjoys organizing, communicating with customers, suppliers and carriers, and improving processes. Ideal for a professional seeking challenging, work with meaningful responsibility and hands-on variety.
What you’ll do
- Purchasing & vendor coordination: Create/track POs, confirm lead times, follow up on backorders, and negotiate routine buys for parts, consumables, and services.
- Shipping & receiving: Pack and ship domestic/international orders and RMAs; prepare labels and paperwork; schedule pickups; reconcile BOLs and packing slips; resolve exceptions.
- Inventory management: Maintain accurate counts (cycle counts, adjustments), kit work orders, track min/max levels, and stage materials for builds.
- Documentation & systems (Fishbowl): Keep Fishbowl Inventory records current (POs, receipts, serials/lot codes); maintain shipping, receiving, and inventory SOPs.
- Quality assurance: Drive key QA processes including incoming inspection of parts and materials, non-conformance documentation, supplier quality monitoring, and corrective/preventive action (CAPA) follow-up. Maintain controlled documents (SOPs, work instructions, quality records), support calibration and equipment tracking, and assist with internal and external audits as part of the company’s quality management system.
- Logistics support: Coordinate with carriers; compare rates/transit times; monitor shipments to ensure on-time delivery.
- Office operations support: Order supplies; help with facility vendors; pitch in on general office tasks as needed (hands-on role in a small, collaborative team).
- Accounts Receivables follow up and management.
What you’ll bring
- Education: Bachelor’s degree (4-year) preferred.
- Experience: 5 years in purchasing, logistics, supply chain, and/or shipping/receiving (internships/co-ops count).
- Tools & skills: Proficiency with Microsoft Office 365 suite; strong attention to detail; clear written & verbal communication; self-starter with ability to prioritize and meet deadlines.
- Quality mindset: Comfort working with SOPs, quality records, and structured processes; willingness to flag non-conformances and drive issues to resolution.
- Physical: Able to lift 30–40 lbs occasionally and stand for periods while packing/receiving.
Desired
- Proficiency with Fishbowl Inventory Management System.
- Experience with UPS/FedEx/DHL portals/rate shopping; international shipping knowledge (customs clearance, working with brokers, commercial invoices, harmonized codes, Incoterms).
- Familiarity with purchasing best practices (supplier quotes, terms, price breaks) and cycle counting/5S.
- Exposure to hardware/electro-mechanical parts or lab equipment.
- Experience with a Quality Management System (ISO 9001 or similar) and familiarity with controlled-document practices, non-conformance/CAPA workflows, or incoming inspection of hardware/electro-mechanical components.
Why Axcend
- Join a mission-driven team advancing compact, sustainable analytical instruments with real-world impact.
- Work closely with engineering and operations—learn fast, see your contribution immediately.
- Flexible schedule within defined core hours; meaningful ownership of outcomes in a growing company.
Details
- Type: Full time onsite employee
- Hours: Flexible start / end time aligned with 9:00 a.m.–4:00 p.m. core hours (flexible start/end around those hours)
- Comp: $50,000-$65,000 depending on experience
- Reports to: COO
How to apply
Submit your resume and a short note describing why you are a fit for this role.
Salary : $50,000 - $65,000