What are the responsibilities and job description for the Administrative Assistant position at Avo Photonics?
Specifically:
- Greet and welcome visitors; monitor and answer the door in a timely and professional manner
- Answer and direct incoming phone calls; take messages and provide information as needed
- Maintain cleanliness and organization of the kitchen and common areas, including daily tidying and restocking
- Prepare coffee and refreshments for staff and guest meetings
- Assist in hosting customer visits, including conference room setup, coordinating refreshments, and ensuring a positive visitor experience
- Place orders with suppliers for office, kitchen, and facility-related items; track deliveries and maintain inventory levels
- Sort/deliver daily mail
- Run local errands as needed (e.g., picking up supplies, delivering documents)
- Provide general administrative support to the office team as assigned
Requirements:
- Prior experience in a receptionist, administrative assistant, or front-desk customer service role
- Strong verbal and written communication skills
- Professional, friendly, and welcoming demeanor
- Excellent organizational skills and attention to detail
- Ability to manage multiple tasks and prioritize in a fast-paced environment
- Proficiency with basic office software (e.g., Outlook, Word, Excel)
- Reliable transportation for running local errands
- Ability to maintain confidentiality and demonstrate sound judgment
- A proactive approach with a strong sense of ownership and follow-through
- May assist Facilities Manager in other areas as needed
Apply: Avo Photonics offers competitive salaries and a comprehensive benefits package. Qualified candidates are encouraged to apply.
Equal Opportunity Employer
Avo Photonics is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee of Avo Photonics by any method without a valid written contract in place with Avo Photonics will be deemed the sole property of Avo Photonics. No fee will be paid in the event the candidate is hired by Avo Photonics as a result of the referral or through any other means.
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person