Admin Assistant (RI)

BASIC FUNCTIONS

AVMAC’s Administrative Assistant is responsible for various clerical and secretarial duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office. This position may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials.

The organizational structure the Administrative Assistant supports is complex and is divided into subordinate groups that usually differ from each other as to subject matter, function, etc.

The Administrative Assistant is expected to handle differing situations, problems, and deviations in the work office according to general instructions, priorities, duties, policies and program goals.

KEY DUTIES AND RESPONSIBILITIES

• Working knowledge of computers and office software programs
• Document preparation and handling
• Filing and file retrieval
• Use of copy and/or fax machine
• Processing and handling of unclassified mail
• Processing and handling of classified mail
• Date processing
• Scheduling and tracking
• Monitor inventory levels and notify when levels are low

SKILLS AND EXPERIENCE

• Five (5) years of professional experience (an Associate’s or Bachelor’s degree may be substituted for 2 years of professional experience.
• Communication both oral and written
• Able to work independently and with others

EDUCATION AND TRAINING

• High School/Vocational School Diploma or GED Certificate
• Able to gain access to military installation(s)
• Able to obtain and maintain a SECRET security clearance

PHYSICAL DEMANDS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT (ADA):

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, use hands and fingers to handle or feel, and to talk or hear.  The noise level in the work environment is usually moderate.

AVMAC LLC is an Equal Opportunity Employer, including disability and protected veteran status.