Administrative Coordinator

Administrative Coordinator

Job Description:

• 100% Onsite Downtown Boston
• How many years of experience? 1-3 years
• Offer customer service to faculty, staff, and visitors at the front desk and on main department email address
• Be a first contact at the front desk
• Coordinating facilities work orders and keeping the team updated
• Coordinating hybrid meetings, managing department calendar including room reservations
• Preparing meeting agendas and sharing them out
• Taking minutes during meetings and sharing out after meeting
• Tech support during hybrid meetings
• Creating flyers and working on social media
• Small financial transactions, invoicing, ordering office supplies etc
• Comfortable learning new systems /technologies
• Experience working in higher education is a plus

Qualifications: Knowledge of office administration practices and processes; basic level of proficiency with MS Office products, including Microsoft Word, Teams, Excel, PowerPoint and Outlook. Skills required include ability to plan, organize and set priorities; time management; attention to detail, interpersonal and written communication skills. Familiarity with coordinating and supporting hybrid meetings (in-person and virtual attendees) is required. Ability to carry out special assignments by completing activities, monitoring progress, and ensuring work is completed accurately and on time. Skills and knowledge for this position are typically acquired through the completion of an Associate degree or equivalent and 1-3 years’ relevant experience.