Office Manager

Mission The Office Manager supports staff and leads our administrative operations to ensure the smooth functioning of our office environment.

Essential Functions

• Oversee daily office operations, ensuring a seamless flow of administrative activities and maintaining a professional environment
• Receives and directs visitors, applicants and all agency inquiries courteously and efficiently.
• Manage schedule coordination for leadership team, including calendar management and appointment setting
• Maintains office equipment, orders supply and maintains relationships with suppliers.
• Maintains updates and distributes necessary lists for staff, persons served and outside entities.
• Manage front desk operations, phone etiquette, visitor greeting protocols, answers phones, takes messages and acts as customer service representative as necessary.
• Handle vendor management by negotiating contracts, processing invoices, and maintaining supplier relationships
• Maintain filing systems—both digital and physical—to ensure easy retrieval of documents and compliance with record-keeping standards
• Coordinate event planning for meetings, company functions, and community outreach initiatives
• Compiles and reports information to governmental entities such as DOL and SSA.
• Handles incoming and outgoing mail, directs, and authorizes as needed.
• Processes client payroll checks and acts as liaison to provider, families, outside entities, Avenues accounting department, reconciles accounts and reports all payroll related information appropriately.
• Manages client store and makes bank deposits weekly.
• Perform all other duties as required or assigned.

Competencies/Leadership Skills

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office and Google Suites and payroll related software.
• Excellent organizational skills and attention to detail.
• Proficient in both independent work and effective team collaboration.

Supervisory Responsibility

No

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• Sit for prolonged periods.
• Frequently walk, stand, grasp, lift, hold, or feel objects.
• Occasionally stoop, kneel, crouch, or crawl.
• Extended use of a computer and typing is required.
• Utilize manual and finger dexterity and eye-hand coordination when working with office equipment.
• May need to assist and lift up to 50 pounds with varying amounts of assistance on a recurring basis.
• Require corrected vision and hearing within the normal range.
• Must have the ability to operate a motor vehicle.
• No occupational exposure to blood, body fluids, communicable diseases, or other potentially infectious substances (Category I).
• Typical office environment.

Position Type and Expected Hours of Work

This is a full-time position (40-hour minimum), and hours of work and days are the scheduled hours as set in your offer letter. Some evenings and weekends may be required. This position is on-site only.

Education and Experience

• 1 year of post-high school education and at least 2 years of experience in a related position.
• Successful completion of all mandatory Illinois Healthcare Workers background checks.

Work Authorization

Must be authorized to work in the U.S.

An Equal Opportunity Employer

We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.

Pay: $20.00 - $25.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Work Location: In person

Salary : $20 - $25