What are the responsibilities and job description for the Trust Administration Assistant position at Avelino Law, LLP?
About the Role
Avelino Law is seeking a highly motivated and detail-oriented Trust Administration Assistant to join our Client Relations & Trust Administration team. This entry-level position is ideal for someone eager to begin a career in the legal industry while gaining exposure to both client service and marketing initiatives.
In this role, you will support our attorneys and staff in the administration of client trusts, while also collaborating with our Client Relations and Business Development teams to enhance the overall client experience. Responsibilities will range from preparing client materials and handling trust-related tasks to assisting with firm marketing initiatives such as social media management and digital campaigns.
This is an excellent opportunity to develop a well-rounded skill set and build a career in a dynamic law firm environment.
If you are a self-starter with excellent communication skills and a “take-it-on” attitude, we encourage you to apply.
Key Responsibilities
- Assist in the day-to-day client intake (preparing engagement letters, running conflict checks, scheduling client signings).
- Manage day-to-day activities/payments on our trusts, inclusive of keeping track of due dates and communicating with clients.
- Print packets for signing & prepare the mailing and storage of all files once executed.
- Good with learning new software
- Help maintain and update the company’s social media platforms with fresh, engaging content.
- Effectively work and communicate with all members of the firm including Partners, admins and billing.
- Manage and organize contact lists, and files.
Qualifications
- Bachelor’s degree in business, marketing, communications, or a related field (or equivalent experience).
- Strong written and verbal communication skills.
- Strong familiarity with social media platforms and digital marketing trends.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint); basic knowledge of design tools (e.g., Canva, Adobe Suite) is a plus.
- Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
- Eagerness to learn and contribute as part of a collaborative team.
- Public Notary a plus
Recruiters
We respectfully request that recruiting agencies and third-party recruiters do not contact us regarding this position.
Salary : $45,000 - $50,000