Human Resources Specialist

Human Resource Specialist – Key Responsibilities

Pre-Employment & Onboarding

• Coordinate and track pre-employment requirements, including drug screenings and background checks

• Complete and maintain I-9 verifications in compliance with federal employment regulations

• Prepare new-hire documentation and assist with onboarding and offboarding activities

• Create and manage badge requests, print, ship, and track issuance and renewals

• Maintain employee data accuracy in ADP Workforce Now and related systems

Payroll & Timekeeping Support

• Assist with bi-weekly payroll processing in ADP Workforce Now, including reviewing hours, supplemental pay, and adjustments

• Track bonus, commission, and special pay items for accuracy before payroll submission

• Prepare payroll summary and labor cost reports for internal review and invoicing teams

• Help troubleshoot payroll discrepancies and ensure corrections are properly documented

• Support payroll tax updates, direct deposit changes, and employee record maintenance
  

Benefits Administration

• Assist employees with benefit enrollments, terminations, and mid-year changes

• Process benefit updates in ADP and vendor portals (medical, dental, vision, life, 401(k))
  
  
  

HR Compliance & Recordkeeping

• Maintain confidential personnel files and electronic employee records

• Ensure HR documents (I-9s, W-4s, policy acknowledgments, training certifications) are up to date and properly filed

• Monitor compliance trainings (OSHA, anti-harassment, ethics) and track completion

• Issue and manage OSHA training assignments and update OSHA logs per client or regulatory requirements

• Support internal and external audits by gathering requested HR and payroll data

Employee Support & Coordination

• Serve as the first point of contact for employee inquiries related to payroll, benefits, and policies

• Support the HR team in administering performance review cycles and documentation tracking

• Participate in in-office collaboration days to assist with scheduling, meeting setup, and HR logistics

• Coordinate with IT on asset tracking (e.g., laptops, equipment) during onboarding and offboarding

• Distribute incoming and outgoing HR mail or correspondence as needed

Reporting & Government Filings

• Assist with the preparation and submission of HR and payroll reports, including:

  • ACA, EEO-1, and state-mandated filings

  • Monthly Job Openings and Labor Turnover (JOLTS) reports

  • Employee census data for insurance and regulatory submissions

Administrative & Process Support

• Assist with formatting and proofreading HR policies, forms, and communication templates

• Keep shared HR trackers and spreadsheets current (headcount, PTO, benefits, payroll changes, etc.)

• Attend HR meetings and contribute to process improvement discussions

• Support HR leadership with project-based assignments and ad-hoc reporting