What are the responsibilities and job description for the Event Coordinator position at Avasant?
We are seeking a highly organized and proactive Event Coordinator to support a multi-day event taking place May 3–6, 2026. This role requires both advance planning support and on-site leadership during the event.
This position is in-office in El Segundo prior to the event and fully on-site in Huntington Beach during event days.
Timeline & Commitment
- Pre-Event (4 Weeks Prior):
- 15–20 hours per week in a hybrid in-office capacity in El Segundo, supporting planning, logistics, vendor coordination, and production preparation
- Event Dates (May 3–7, 2026):
- On-site in Huntington Beach providing coordination and leadership support
Leadership Responsibilities
- Lead – May 3, 2026: Off-site dinner coordination
- Lead – May 4, 2026: Off-site activity coordination
- Responsibilities include managing run-of-show, vendor communication, guest flow, transportation timing (if applicable), and ensuring seamless execution of off-site experiences.
Key Responsibilities
- Assist with pre-event logistics and planning
- Coordinate with vendors, venues, and partners
- Support production timelines and event documentation
- Manage guest communications and confirmations
- Oversee off-site event execution as assigned
- Troubleshoot on-site challenges quickly and professionally
- Provide general event coordination support across all program days
Qualifications
- Prior experience in event coordination, production, or event management required
- Strong organizational and time-management skills
- Excellent communication and vendor management abilities
- Ability to lead off-site activations independently
- Comfortable working flexible hours leading up to and during the event
- Calm under pressure with strong problem-solving skills
Salary : $25 - $30