What are the responsibilities and job description for the Program Coordinator (Uvalde) position at AVANCE - San Antonio?
Description
Job Overview
The Program Coordinator is responsible for the planning, coordination, and implementation of AVANCE programs, including the Parent-Child Education Program (PCEP), Caminos al Futuro, AVANCE to College, and other core initiatives. This position ensures the delivery of high-quality, two-generation (2Gen) services for parents and their children in alignment with AVANCE’s mission, policies, and Core 2Gen Model of Services.
Key responsibilities include collaborating with community-based organizations, school districts, and service providers to expand and/or implement AVANCE programs, executing multi-component education and prevention programs, and facilitating services that strengthen family engagement and promote self-sufficiency. This role also leads to coordinating and implementing PCEP sessions and supports the launch of new AVANCE programs as needed.
Job Responsibilities
Education
Required:
Work Experience
Travel required locally or long-distance up to 50% of the time for work-related meetings and functions.
Disclaimer (s)
This is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. Nothing in this job description forms or is intended to form a contract of employment. Neither shall the content in this job description be interpreted to conflict with or to eliminate or modify in any way, the “at will” employment status of AVANCE San Antonio employees. Employment remains on an “at-will” basis.
Equipment
Computer, computer software programs and peripherals, resource materials and equipment, copier, fax, and other equipment applicable to the position.
Working Conditions
Mental and Physical Demands
General office and sedentary. Regularly required to sit; use hands to handle or feel; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. Use of personal computing equipment.
Maintain emotional control under stress; work with interruptions and deadlines; walking, standing, stooping, bending, pulling, and pushing; occasional: lifting/carrying, pulling/pushing 10-30 pounds. Work evenings and weekends as needed.
Environmental Factors
Occasional exposure to biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc.). Occasional exposure to weather related conditions when working in an outside environment/neighborhoods and events.
Job Overview
The Program Coordinator is responsible for the planning, coordination, and implementation of AVANCE programs, including the Parent-Child Education Program (PCEP), Caminos al Futuro, AVANCE to College, and other core initiatives. This position ensures the delivery of high-quality, two-generation (2Gen) services for parents and their children in alignment with AVANCE’s mission, policies, and Core 2Gen Model of Services.
Key responsibilities include collaborating with community-based organizations, school districts, and service providers to expand and/or implement AVANCE programs, executing multi-component education and prevention programs, and facilitating services that strengthen family engagement and promote self-sufficiency. This role also leads to coordinating and implementing PCEP sessions and supports the launch of new AVANCE programs as needed.
Job Responsibilities
- Promote and model AVANCE’s Core Values in all interactions, ensuring culturally responsive and respectful service in every setting.
- Maintain thorough knowledge of AVANCE’s standards of operations, policies, and procedures, as well as applicable laws and regulations, aligning all actions with the organization’s mission.
- Implement AVANCE programs with fidelity and provide targeted professional development based on data and staff needs to ensure high-quality service delivery.
- Communicate regularly with leadership regarding program updates, enrollment, and challenges across AVANCE programs, including PCEP, Caminos al Futuro, and Early/Head Start.
- Collaborate with internal teams and external partners on curriculum, instruction, assessments, partnerships, and enrollment strategies.
- Oversee data management in partnership with the Assistant Director of Programs, Senior Director of Programs, and Data Analyst, including collection, analysis, reporting, and presentations for internal and external stakeholders.
- Support the development of class schedules and assessment systems across programs.
- Assist with grant planning and budget oversight; research best practices, policies, and current trends in education and social services.
- Coordinate with Human Resources and Operations to manage agreements for vendors, partners, volunteers, and contractors, ensuring proper execution of MOUs and contracts.
- Develop and maintain short- and long-term plans for adult education programs, including staffing, course offerings, class schedules, and required resources.
- Participate in and represent AVANCE at assigned meetings, events, presentations, trainings, and community activities.
- Lead participant recruitment, enrollment, and retention efforts, including conducting home visits as needed to support engagement and program completion.
- Promote community support, volunteer engagement, and program visibility.
- Order and maintain supplies and materials for program implementation.
- Work evenings and weekends as needed or assigned.
- Perform other duties as assigned to support AVANCE’s mission and program success.
Education
Required:
- Bachelor’s degree in Education, Adult Education, Early Childhood, Social Work, Business Administration, or a related field
- Master’s degree in a related field
Work Experience
- Minimum of one (1) year of experience teaching in a classroom setting with children and/or working with adult learners in adult education, developmental education, or a related field.
- Minimum of five (5) years of experience teaching in a classroom setting with children and/or working with adult learners in adult education, developmental education, or a related field.
- Bilingual (Spanish/English), fluent in verbal and written communication.
- Strong leadership skills to guide staff and program participants.
- Excellent writing, editing, proofreading, and public speaking abilities.
- Proficiency in MS Office (Outlook, Word, PowerPoint, Excel) and Adobe Acrobat.
- Strong organizational skills with the ability to manage multiple priorities, meet deadlines, and maintain attention to detail in a fast-paced environment.
- Exceptional interpersonal skills for building relationships with staff, board members, partners, parents, donors, and other stakeholders.
- High emotional maturity, problem-solving ability, and sound decision-making skills.
- Knowledge of program monitoring, development, and implementation.
- Strong analytical and presentation skills.
- Human resources management knowledge and experience.
- Highly resourceful and able to work both independently and collaboratively on multiple projects.
- Forward-thinking mindset with the ability to identify opportunities and propose solutions.
- Ability to travel to various training sessions.
- Must have dependable transportation, valid driver’s license, clean driving record (subject to annual MVR check), current auto liability insurance, and be bondable by AVANCE, San Antonio, Inc.
Travel required locally or long-distance up to 50% of the time for work-related meetings and functions.
Disclaimer (s)
This is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. Nothing in this job description forms or is intended to form a contract of employment. Neither shall the content in this job description be interpreted to conflict with or to eliminate or modify in any way, the “at will” employment status of AVANCE San Antonio employees. Employment remains on an “at-will” basis.
Equipment
Computer, computer software programs and peripherals, resource materials and equipment, copier, fax, and other equipment applicable to the position.
Working Conditions
Mental and Physical Demands
General office and sedentary. Regularly required to sit; use hands to handle or feel; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. Use of personal computing equipment.
Maintain emotional control under stress; work with interruptions and deadlines; walking, standing, stooping, bending, pulling, and pushing; occasional: lifting/carrying, pulling/pushing 10-30 pounds. Work evenings and weekends as needed.
Environmental Factors
Occasional exposure to biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc.). Occasional exposure to weather related conditions when working in an outside environment/neighborhoods and events.