Admissions Coordinator/Medical Record Coordinator - Avamere Hillsboro

Admissions Coordinator/Medical Records Coordinator

Hours: Full Time 30 hours a week (3 x 10hr days)

Shift: Thursday, Friday and Saturdays - 7:00 AM to 5:30 PM

Location:  Avamere Rehabilitation of Hillsboro, 650 SE Oak Street, Hillsboro, Oregon 97123

Apply online at TeamAvamere.com 

At Avamere, we believe in taking care of our employees. We offer a comprehensive benefits package that includes:

• Health Insurance: Comprehensive medical, dental, and vision plans. Low individual and family deductible.
• 401 (k) Plan: After 90 days of employment, with matching program.  
• Paid Time Off (PTO):  Accrue up to 4 weeks PTO per year, 6 holidays and accrued sick leave.
• EAP Canopy with unlimited telehealth mental health visits.
• Continuing Education and Higher Education Reimbursement.
• Generous employee referral bonus program.
• Flexible Spending Accounts & CERA:  Medical FSA, Dependent Care FSA and CERA (Commuter Expense Reimbursement Account).
• Professional Development: Opportunities for growth and development within the company.
• Voluntary Benefits: Life insurance, disability coverage, supplemental hospital, accident and critical illness coverage, Legal Services, Pet Insurance, discount programs and more.

Responsibilities:

•  Establish and maintain relationships with hospitals, discharge planners, and other referral sources to generate a consistent stream of referrals. 
•  Responsible for admissions process, including initial inquiries, screenings, documentation review, financial arrangements, and placement of new residents. 
•  Act as the primary point of contact for residents and families, providing information, answering questions, and addressing concerns during the admissions process.  
•  Ensure adherence to all applicable federal, state, and local regulations regarding admissions, billing, and resident care. 
•  Ensure compliance with HIPAA regulations and maintain confidentiality of resident information.
•  Coordinate with insurance providers to verify coverage and obtain necessary authorizations.
•  Maintain accurate records, generate reports on admissions activity, and analyze trends to identify areas for improvement. 
• Understand and comply with insurance requirements, managed care programs, and other financial aspects of the admissions process. 
• Effectively communicate necessary resident information to charge nurses, director of nursing, therapy, and/or administrator.
• Must be knowledgeable on federal and state laws regarding medical records.
• Review and audit admissions, discharges, , and other pertinent records on nursing units.
• Ensure that registries are properly maintained for admission and discharge of residents.
• Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the facility to assure that medical records can be properly maintained and problem areas can be identified and corrected.

Qualifications:

• Bachelor’s Degree in Healthcare Administration or closely related field with 1 or more years of experience; or 5 years of experience in a similar position.
• Able to deal tactfully with personnel, residents, visitors and the general public.
• Maintain confidentiality of all resident care information in accordance with HIPAA guidelines.
• Experience with resident admissions and/or marketing for a long-term care facility and or medical facility.
• Must be familiar with Electronic Medical Records and prefer experience with Point Click Care (PCC).
• Knowledge of CMS guidelines and Medicare, Medicaid and managed care coverage plans criteria.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficiency in using healthcare and office software platforms.
• Advocacy skills with a focus on resident-centered care.
• Prior experience in resident advocacy, medical records, medical billing, and collections.
• Must speak, read, and write English fluently

Avamere is an Equal Opportunity Employer and participates in E-Verify

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