CIH Foundation Administrative Assistant

The Administrative Assistant supports the operations of the Catalina Island Health Foundation (CIHF) by providing a wide range of administrative, clerical, and donor-relations support to the Chief Development Officer (CDO) and the Foundation Board. This position plays a key role in ensuring the smooth and efficient operation of the Foundation office, maintaining donor records, coordinating meetings and events, and serving as a professional and courteous point of contact for donors, board members, and community partners.

Benefits

• PPO Health, Dental, and Vision Insurance
• Employee Assistant Program (EAP)
• Health Savings Account (HSA)
• 403(b) retirement 
• Employer-paid life insurance
• Sort and long-term disability
• Critical illness, cancer coverage
• Boat travel stipend
• Competitive salary

Essential Functions

• Provide day-to-day administrative support to the Chief Development Officer and Foundation Board.
• Manage scheduling, calendars, and meeting coordination, including preparation of agendas, minutes, and supporting materials.
• Serve as the primary as the primary contact for the Foundation office, handling calls, emails, and visitor inquiries with professionalism and discretion.
• Assist with donor stewardship activities, including tracking and acknowledging gifts, maintaining accurate donor records, and preparing thank you letters or receipts.
• Support fundraising initiatives by maintaining and updating the donor database, generating reports, and tracking donor engagement activities.
• Prepare correspondence, reports, presentations, and other materials as requested by the CDO.
• Coordinate logistics for Foundation events, including board meetings, fundraising events, and community outreach activities.
• Support communication efforts, including newsletters, donor mailings, and website or social media updates related to Foundation activities.
• Handle confidential information with discretion and maintain a professional demeanor at all times.

Knowledge, Skills, and Abilities

• Excellent organizational and time management skills; able to manage multiple priorities and deadlines.
• Strong written and verbal communication skills and attention to detail.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with donor management or CRM systems (e.g., Blackbaud/NXT, Raiser's Edge) preferred.
• Strong interpersonal skills and ability to work effectively with leadership, board members, and volunteers.
• Event coordination experience is a plus.

Education

• High School Diploma or equivalent required.
• Bachelor's degree preferred.

Experience

• Minimum 2 years of experience in an administrative or executive support role, preferably in a nonprofit or healthcare setting.
• Experience supporting fundraising, donor relations, or community engagement preferred.

Pre-Employment Requirements

Employment is contingent upon the successful completion of a background check, drug screening, and health clearance which includes a physical exam, TB testing, and immunization review.

CIH is an equal opportunity employer.