What are the responsibilities and job description for the Document Specialist position at Avalon Document Services?
Job Title: Document Specialist
Department: Operations
Reports to: Team Leader
Worker category: Part Time (20 hours per week)
Job Summary:
A Document Specialist supports the daily operations of copy production, print production, scanning and finishing work. A Document Specialist’s primary responsibility is to produce client requested work in the most efficient and profitable manner possible while always exceeding expectations and meeting client deadlines.
Duties/Responsibilities:
- Referencejob tickets to capture project information and determine best means for output.
- Set up and operate high speed copiers, printers,large format machinesand scanners to produce client requested projects.
- Follow all standard operating procedure to ensure outputs are accurate and consistent with other team members.
- Manageproduction deadlinesto ensure projects are completed on time.
- Produce at or below the allocated time defined for each project process.
- Operate finishing equipment which includes but not limited to cutters,laminators,and binding machines
- Properly track all job totals so billing can be accurate
- Quality controlprojectsthroughout the project life cycleto ensure desired results are met, correcting any mistakes as needed.
- Communicate projectquestions orissues with team leader so they can be handled appropriately with sales and service departments
- Maintain confidentiality of all client materials.
- Other production tasks as assigned.
Skills/Abilities:
- Strong time management,communication,and attention to detail
- Ability to operate desktop computer, scanner and other common office equipment including copiers, printers, etc.
- Ability to work independently with little or no supervision at completion of initial training.
- Basic math and computer knowledge.
- Proficiency inMicrosoft Office applicationsand Adobe products preferred.
Education and Experience:
- Minimum of a high school diploma
- No experience required.
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computeror other office equipment.
- Prolonged periods of standing in front of office equipment.
- Occasional bending, kneeling,pushing and pulling carts
- Must be able to lift to 50 pounds at times.