What are the responsibilities and job description for the Administrative Assistant position at AVA Consulting?
AVA Consulting is seeking an Administrative Assistant
Location: Ann Arbor, MI (Hybrid)
U.S. Citizens and those authorized to work in the U.S. are encouraged to apply. We are unable to sponsor at this time.
Company Background: Our client, a major employer in the area, is looking for a PC1 Department Administrative Assistant to be part of its team in its North American operations.
Job Description:
General administrative support duties for MBD, including, but not limited to:
- Meeting arrangement and setup (i.e., weekly, monthly department meetings, department events/offsite meetings
- Purchase requisition submission and tracking (track from approval to PO dispatch to vendor invoicing; reconcile PO's with actual expenditures)
- Invoice receipt and payment confirmation
- Monthly accrual preparation and submission
- New Hire Setup/Preparation (for new TM's & VWF; account/PC/CAD machine setup, client applications access, update & distribution of org/seating charts, etc.)
- Travel arrangements for TMs.
- Visitor Preparation (i.e., CAD/CAE account setup, guest Wi-Fi, visitor badge requests for visitors from Affiliates and Vendors)
- Travel Arrangement for TMC visitors and need to understand basic Japanese in order to communicate with TMC visitors.
- Maintain/update Assistant Reference Manual
- Maintain office supply room (office supply orders).
- Mail distribution
Requirements:
- This position will require the candidate to work Monday-Thursday in the office with the WFH option on Fridays supporting 2 GM's and staff of 70 Engineers.
- 3 to 5 years of strong general office/department support experience
- Excellent verbal, written, and interpersonal skills
- Excellent customer service skills
- Proficient in SAP/Ariba (or equivalent software experience) and MS Office (Outlook, Excel, PowerPoint & Word)
- Strong ability to work independently and with other members
- Basic Japanese Skill is a plus but not mandatory
NOTE: Interested Candidates can apply by sending their Updated Resume and Contact Details.
Ron Tolson
AVA Consulting
Fax:
Web:
Salary : $25 - $29