What are the responsibilities and job description for the ERP Project Administrator position at Avèro Advisors?
About Avèro Advisors
Avèro Advisors is a fast-growing boutique management consulting firm that modernizes technology and business operations for state and local governments. We guide public-sector clients through high-stakes transformation initiatives spanning ERP modernization, permitting & licensing, budgeting, HR, data, and AI adoption. Our marquee clients include the Port of Portland (OR), Monroe County (NY), Santa Fe County (NM), Clackamas County (OR), Tarrant County (TX), and other forward-thinking governments across the United States.
Recognized for our exceptional momentum, Avèro has earned a place on the Inc. 5000 list for five consecutive years, reflecting our continued growth and commitment to excellence.
How We Work
Avèro stands as a beacon of innovation, driven by the purpose of making government interactions simpler through technology. We focus on enabling agencies to implement efficient, automated enterprise systems that improve service delivery and enhance the lives of citizens.
As a minority-owned, MBE/DBE-certified firm, we are deeply committed to diversity, inclusion, and expanding opportunity—within our company and the communities we serve.
What We Offer
At Avèro Advisors, we’re not just consultants—we’re change-makers. If you're driven to make a lasting impact and ready to accelerate your career in a dynamic, fast-paced environment, we want to hear from you. Together, we can redefine what’s possible for local governments and the communities they serve.
Job Overview
We are seeking a highly organized and detail-oriented ERP Project Administrator to support our ERP implementation team. This role provides administrative, coordination, and project support services to the ERP Program Manager, PMO, and project work-stream leads. The ERP Project Administrator is responsible for maintaining project documentation, coordinating meetings, tracking action items, supporting governance processes, and ensuring project information is organized, accurate, and accessible.
The ideal candidate is proactive, collaborative, and thrives in a fast-paced project environment. This role plays a critical part in supporting day-to-day project operations and helping ensure ERP implementation activities remain aligned with established governance, reporting, and project management standards.
Key Responsibilities
Project Coordination & Administration: Provide administrative support to the ERP Program Manager, PMO, and project leadership team. Coordinate project meetings, workshops, Steering Committee sessions, and governance forums. Develop and distribute meeting agendas, materials, minutes, and follow-up communications. Maintain project calendars, milestone schedules, and meeting cadence across multiple workstreams. Track action items and follow up with responsible parties to ensure timely completion.
Documentation Management: Maintain project repositories, document libraries, and collaboration sites. Ensure project documents are properly version-controlled, organized, and archived. Manage project plans, status reports, presentations, decisions, governance records, and supporting documentation. Assist in preparing executive reports and presentation materials.
Governance & Reporting Support: Support project governance processes and meeting logistics. Assist in preparing weekly, monthly, and executive-level status reports. Maintain key project logs, including Action Item Logs, Decision Logs, RAID Logs (Risks, Assumptions, Issues, and Dependencies), and Change Request Logs. Support stage-gate reviews, readiness assessments, and governance reporting activities.
Resource & Schedule Coordination: Coordinate project schedules and resource activities across multiple workstreams. Support onboarding activities for project team members, consultants, and vendors. Monitor attendance and participation in project meetings and workshops. Facilitate coordination between business teams, technical teams, consultants, and third-party vendors.
Financial & Procurement Support: Assist with invoice tracking, vendor documentation, and procurement activities. Maintain project budget records and expenditure documentation. Support contract administration and purchase request processes.
Communication & Change Support: Assist with project communications, stakeholder updates, and distribution of project announcements. Support change management activities, training logistics, and stakeholder engagement efforts. Maintain project contact lists and communication distribution groups.
Go-Live & Deployment Support: Support cutover planning, deployment coordination, and go-live readiness activities. Assist with command center logistics during go-live and stabilization periods, while tracking deployment schedules, readiness documentation, issue resolution activities, and key project communications to help ensure a successful transition to production.
Qualifications
Education: Associate's or Bachelor's degree in Business Administration, Project Management, Information Technology, or a related field preferred.
Experience: Minimum of 2–5 years of project coordination, project administration, PMO support, or related experience. Experience supporting ERP implementations, technology projects, business transformation initiatives, or other large-scale enterprise programs is preferred. Familiarity with project governance processes, project lifecycle methodologies, and PMO best practices is highly desirable.
Technical Skills: Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), Microsoft Teams, SharePoint, Smartsheet, and document management or collaboration systems. Experience using project management tools such as Microsoft Project, Jira, Azure DevOps, Monday.com, or similar platforms is preferred.
Communication: Excellent written and verbal communication skills with the ability to interact professionally with stakeholders at all levels of the organization.
Organization: Exceptional organizational skills with strong attention to detail and the ability to manage multiple priorities simultaneously.
Problem-Solving: Demonstrated ability to proactively identify issues, coordinate follow-up activities, and support successful project execution.
Team Collaboration: Strong interpersonal skills and the ability to work effectively across business, technical, and vendor teams.
Success Measures: Success in this role will be measured by the timeliness and accuracy of project documentation, effectiveness of meeting coordination and follow-up activities, and the successful tracking and closure of action items. Additional measures include the quality and completeness of governance records, accuracy of project reporting and repository management, stakeholder satisfaction with project support services, responsiveness to project team needs, and successful support of key project milestones, deployment activities, and go-live events.
Reporting Structure: The ERP Project Administrator reports to the ERP Program Manager, PMO Lead, or Project Director and works closely with the Executive Sponsor Team, Program Leadership Team, Functional Workstream Leads, Technical Workstream Leads, and System Integrator and Vendor Teams to support successful project delivery, governance, communication, and coordination activities across the ERP program.
Location: Portland, OR preferred. Remote candidates may be considered based on experience and qualifications. Candidates must be willing and able to travel as needed to support project meetings, workshops, key milestones, go-live activities, and team events.
Avèro Advisors is a fast-growing boutique management consulting firm that modernizes technology and business operations for state and local governments. We guide public-sector clients through high-stakes transformation initiatives spanning ERP modernization, permitting & licensing, budgeting, HR, data, and AI adoption. Our marquee clients include the Port of Portland (OR), Monroe County (NY), Santa Fe County (NM), Clackamas County (OR), Tarrant County (TX), and other forward-thinking governments across the United States.
Recognized for our exceptional momentum, Avèro has earned a place on the Inc. 5000 list for five consecutive years, reflecting our continued growth and commitment to excellence.
How We Work
- Service-centric, not SaaS: We don’t sell software; we deliver expertise, clarity, and outcomes.
- AI-accelerated: Our proprietary Vision & Velocity™ delivery framework embeds generative-AI accelerators, reusable automations, and data-driven insights into every phase of an engagement.
- Runs on EOS®: Traction tools, quarterly Rocks, Scorecards, and Level-10 meetings ensure transparency, accountability, and consistent execution across the firm.
Avèro stands as a beacon of innovation, driven by the purpose of making government interactions simpler through technology. We focus on enabling agencies to implement efficient, automated enterprise systems that improve service delivery and enhance the lives of citizens.
As a minority-owned, MBE/DBE-certified firm, we are deeply committed to diversity, inclusion, and expanding opportunity—within our company and the communities we serve.
What We Offer
- High Growth Opportunity: Avèro Advisors is on a remarkable growth trajectory. The right candidates will have the chance to move up quickly, taking on more significant responsibilities and shaping the future of the company.
- Impactful Work: Make a real difference in how local governments serve their communities, improving the lives of citizens through technology.
- Inclusive Culture: Join a team that values diversity, inclusion, and innovation. We believe in giving every idea a chance to shine and every team member the opportunity to grow.
At Avèro Advisors, we’re not just consultants—we’re change-makers. If you're driven to make a lasting impact and ready to accelerate your career in a dynamic, fast-paced environment, we want to hear from you. Together, we can redefine what’s possible for local governments and the communities they serve.
Job Overview
We are seeking a highly organized and detail-oriented ERP Project Administrator to support our ERP implementation team. This role provides administrative, coordination, and project support services to the ERP Program Manager, PMO, and project work-stream leads. The ERP Project Administrator is responsible for maintaining project documentation, coordinating meetings, tracking action items, supporting governance processes, and ensuring project information is organized, accurate, and accessible.
The ideal candidate is proactive, collaborative, and thrives in a fast-paced project environment. This role plays a critical part in supporting day-to-day project operations and helping ensure ERP implementation activities remain aligned with established governance, reporting, and project management standards.
Key Responsibilities
Project Coordination & Administration: Provide administrative support to the ERP Program Manager, PMO, and project leadership team. Coordinate project meetings, workshops, Steering Committee sessions, and governance forums. Develop and distribute meeting agendas, materials, minutes, and follow-up communications. Maintain project calendars, milestone schedules, and meeting cadence across multiple workstreams. Track action items and follow up with responsible parties to ensure timely completion.
Documentation Management: Maintain project repositories, document libraries, and collaboration sites. Ensure project documents are properly version-controlled, organized, and archived. Manage project plans, status reports, presentations, decisions, governance records, and supporting documentation. Assist in preparing executive reports and presentation materials.
Governance & Reporting Support: Support project governance processes and meeting logistics. Assist in preparing weekly, monthly, and executive-level status reports. Maintain key project logs, including Action Item Logs, Decision Logs, RAID Logs (Risks, Assumptions, Issues, and Dependencies), and Change Request Logs. Support stage-gate reviews, readiness assessments, and governance reporting activities.
Resource & Schedule Coordination: Coordinate project schedules and resource activities across multiple workstreams. Support onboarding activities for project team members, consultants, and vendors. Monitor attendance and participation in project meetings and workshops. Facilitate coordination between business teams, technical teams, consultants, and third-party vendors.
Financial & Procurement Support: Assist with invoice tracking, vendor documentation, and procurement activities. Maintain project budget records and expenditure documentation. Support contract administration and purchase request processes.
Communication & Change Support: Assist with project communications, stakeholder updates, and distribution of project announcements. Support change management activities, training logistics, and stakeholder engagement efforts. Maintain project contact lists and communication distribution groups.
Go-Live & Deployment Support: Support cutover planning, deployment coordination, and go-live readiness activities. Assist with command center logistics during go-live and stabilization periods, while tracking deployment schedules, readiness documentation, issue resolution activities, and key project communications to help ensure a successful transition to production.
Qualifications
Education: Associate's or Bachelor's degree in Business Administration, Project Management, Information Technology, or a related field preferred.
Experience: Minimum of 2–5 years of project coordination, project administration, PMO support, or related experience. Experience supporting ERP implementations, technology projects, business transformation initiatives, or other large-scale enterprise programs is preferred. Familiarity with project governance processes, project lifecycle methodologies, and PMO best practices is highly desirable.
Technical Skills: Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), Microsoft Teams, SharePoint, Smartsheet, and document management or collaboration systems. Experience using project management tools such as Microsoft Project, Jira, Azure DevOps, Monday.com, or similar platforms is preferred.
Communication: Excellent written and verbal communication skills with the ability to interact professionally with stakeholders at all levels of the organization.
Organization: Exceptional organizational skills with strong attention to detail and the ability to manage multiple priorities simultaneously.
Problem-Solving: Demonstrated ability to proactively identify issues, coordinate follow-up activities, and support successful project execution.
Team Collaboration: Strong interpersonal skills and the ability to work effectively across business, technical, and vendor teams.
Success Measures: Success in this role will be measured by the timeliness and accuracy of project documentation, effectiveness of meeting coordination and follow-up activities, and the successful tracking and closure of action items. Additional measures include the quality and completeness of governance records, accuracy of project reporting and repository management, stakeholder satisfaction with project support services, responsiveness to project team needs, and successful support of key project milestones, deployment activities, and go-live events.
Reporting Structure: The ERP Project Administrator reports to the ERP Program Manager, PMO Lead, or Project Director and works closely with the Executive Sponsor Team, Program Leadership Team, Functional Workstream Leads, Technical Workstream Leads, and System Integrator and Vendor Teams to support successful project delivery, governance, communication, and coordination activities across the ERP program.
Location: Portland, OR preferred. Remote candidates may be considered based on experience and qualifications. Candidates must be willing and able to travel as needed to support project meetings, workshops, key milestones, go-live activities, and team events.