What are the responsibilities and job description for the Buyer position at Auxiliary Systems Inc?
POSITION SUMMARY
- Procure ship repair materials, components, consumables, and subcontracted services in support of production schedules.
- Evaluate vendors for pricing, availability, lead times, and compliance requirements.
- Negotiate pricing and terms when appropriate and document vendor selection.
- Issue purchase orders (POs) and ensure accuracy of part numbers, descriptions, quantities, delivery requirements, and job/WBS charge codes.
- Track PO status, delivery commitments, back orders, and expedite critical items as needed.
- Amend purchase orders to reflect any monetary variances between the original purchase order and the supplier’s invoice upon receipt.
- Coordinate inbound freight, shipping methods, and delivery locations.
- Maintain proper procurement files, quote support, and purchasing documentation in accordance with company procedures.
- Support flow-down requirements on procurements (e.g., quality clauses, certificates of conformance/material certs, OEM requirements).
- Ensure purchases comply with applicable contract requirements, supplier quality standards, and safety/security restrictions.
- Collaborate with Project Managers, Planners, Superintendents, and Warehouse/Receiving to support execution of work packages.
- Attend planning or production meetings as needed to identify upcoming material needs and long-lead items.
- Support job closeout through documentation collection (certs, packing slips, warranty docs, etc.).
- Maintain professional working relationships with vendors, OEMs, and service providers.
- Monitor vendor performance (delivery, quality, responsiveness) and escalate issues to Procurement Manager.
- Be available for occasional weekend or overtime work, including on-call assignments
- Perform other related duties as assigned.
Reasonable Accommodations Statement
Auxiliary Systems, Inc. is committed to the full inclusion of all qualified individuals. As part of this commitment, Auxiliary Systems, Inc. will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@auxsysinc.com.
POSITION QUALIFICATIONS
- Must be able to read, write, speak, and understand English sufficiently to follow written and verbal instructions.
- Minimum of three (3) years of purchasing/buying experience, preferably in ship repair, marine, industrial, or construction environments.
- Working knowledge of procurement fundamentals, including sourcing/quoting, purchase order creation, lead times, expediting, and vendor follow-up.
- Familiarity with marine equipment and common ship repair material categories (e.g., valves, pipe/fittings, electrical components, coatings, HVAC, pumps, fasteners, etc.).
- Experience working with subcontractors and service vendors (e.g., machine shops, NDT providers, scaffolding, blasting/painting support, etc.).
- Understanding of QA and material documentation requirements such as MTRs, COCs, OEM certifications, and packaging/shipping requirements.
- Experience using purchasing/ERP systems such as Unanet, Deltec/Costpoint, SAP, QuickBooks, or similar platforms.
- Strong organizational skills with the ability to prioritize and manage multiple tasks in a fast-paced environment.
- Demonstrated critical thinking skills and the ability to apply sound judgment to solve problems.
- Professional communication skills and the ability to work respectfully and effectively with management, production teams, and other departments.
- Dependable, self-motivated, and able to work effectively with minimal supervision.
- Positive, “can-do” attitude with the ability to work independently and as part of a team.
This job description does not include all activities, duties or responsibilities required for this position. The key duties, responsibilities and requirements identified in this description are subject to modification by the Company at any time.
SKILLS & ABILITIES
Desired Education and Experience:
- Education Minimum: High School Diploma or GED.
- Preferred Minimum: Associate degree in a related field or 5 years’ experience in a related field.
Computer Skills:
- Comprehensive computer skills preferred.
- Proficiency with Microsoft Office, particularly Excel, Outlook, and Word.
- Experience with ERP systems
Other Requirements:
- Must have reliable transportation.
- Must be able to pass a drug screening.
- Must be able to obtain and maintain a security clearance.
PHYSICAL DEMANDS
While performing the duties of this job, the employee is required to be able to occasionally stand; walk; sit; use hands and/or fingers to handle, or feel objects, tools, or controls; operate office equipment, reach with hands and arms; climb stairs; balance; stoop; kneel; talk or hear; taste or smell. The employee must occasionally lift and or move up to 40 pounds. Specific vision abilities required by the job include close vision, and distance vision.
EEO Statement
Auxiliary Systems, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Auxiliary Systems, Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Salary : $24 - $32