Proposal & Procurement Specialist

Summary

AutoPower Corporation is seeking someone who can confidently manage its purchasing and contracts processes. This is an ideal opportunity for a highly organized individual with an exceptionally keen eye for detail and a proactive mindset who is looking for a long-term fit. Position is full-time, onsite and not open to relocation or remote work.

Responsibilities

Proposal/Contract Management:

·        Manage the full proposal and contract lifecycle—from initial RFI/RFQ/RFP and contract draft, amendment and execution to installation, maintenance, renewal and invoicing

·        Coordinate with internal departments to ensure contractual obligations are met; conduct regular audits for accuracy and completeness

·        Evaluate current and implement improved procedures for proposal and contract intake, processing and tracking

·        Identify and address contractual risks early in the procurement and sales processes to protect organizational interests; align contract terms and monitor compliance with internal policies, risk tolerance and client requirements

·        Prepare related reports and correspondence for various stakeholders, provide regular updates to management and sales team on proposal/contract status and key metrics

·        Maintain organizational documentation, including licenses and related invoices

·        Provide detailed templates to accounting for customer invoice execution

Procurement Management:

·        Manage the evaluation, negotiation, selection and oversight of vendor relationships and contracts, including recurring reviews/audits

·        Conduct sourcing to secure goods and services directly through the supplier with quote/bid process or through cooperative contract, providing the best value

·        Develop and manage reporting of sales revenue, profit and cost savings

·        Collaborate with sales and technical teams to establish well-defined requirements, scope and criteria for procurement effectiveness

·        Track and manage renewals to prevent service disruptions and ensure continuity

·        Evaluate and implement sourcing & process improvements; keep up-to-date on new products

Qualifications

Required

·        Bachelor’s degree (preferably in supply chain/logistics, legal or business sectors) plus 3 years of hands-on experience managing a variety of contracts and purchasing requirements (preferably technology-related) OR equivalent experience

·        Proficient in Microsoft Office Suite (particularly Word, Excel and Outlook) and Adobe Acrobat

·        Impeccable documentation skills, attention to detail and accuracy, with demonstrated ability to draft and redline quote/proposal/contract language

·        Exceptional organizational skills with the ability to juggle competing priorities in a deadline-driven environment

·        Excellent written and verbal communication skills

·        Strong initiative, reliability and customer service standards

·        Demonstrated negotiation skills

Preferred

·        Experience with Zoho (or similar CRM platform) a significant plus

·        Working knowledge of and experience in an ERP environment

·        Knowledge of and/or exposure to heavy-duty aftermarket industry

·        Some technical aptitude, particularly with general software and hardware solutions

·        Basic accounting knowledge

Company Description

Established in 1978, AutoPower is the ideal provider of flexible ERP solutions for independent parts and service companies in the heavy-duty truck aftermarket industry. We unlock profitability for single- and multi-branch warehouse distributors, heavy-duty vehicle service and repair centers, assembly rebuilders, and truck and equipment installers utilizing tailor-made technologies and pride ourselves on our rock-solid service. Headquartered in greater Orlando, AutoPower is a trusted partner for customers nationwide.