What are the responsibilities and job description for the Automotive Dealership Billing Clerk- South Houston position at Automotive Aftermarket Services?
Billing Clerk – Automotive Dealership – South Houston
Location: South Houston
Employment Type: Full-Time
About the Role
We are seeking an experienced and detail‑oriented Billing Clerk to join our automotive dealership team. The ideal candidate is accurate, organized, and capable of maintaining a high degree of professionalism while handling sensitive financial data. This role plays a critical part in ensuring the integrity and efficiency of our dealership’s accounting operations.
Key Responsibilities
- Process all vehicle sales paperwork, including retail, wholesale, and dealer‑trade transactions
- Prepare and verify title documents, contracts, and other required forms
- Accurately bill new and used vehicle deals in accordance with dealership and state guidelines
- Ensure all deal jackets contain proper documentation before sending to accounting
- Work closely with sales, finance, and management teams to resolve discrepancies
- Maintain organized digital and physical billing records
- Reconcile billing schedules and support end‑of‑month processes
- Assist with DMV or third‑party submissions as needed
- Perform inventory management tasks, including maintaining accurate vehicle records
- Stock in new and used vehicles into the dealership management system (DMS)
- Verify VIN numbers, model details, pricing, and applicable fees during stock‑in process
Requirements
- Minimum of 2 years of billing, accounting, or office administration experience (automotive dealership experience strongly preferred)
- Strong attention to detail and ability to work with high transaction volume
- Proficiency with dealership management systems (DMS) such as CDK, Reynolds & Reynolds, Dealertrack, or equivalent
- Strong understanding of titling procedures and state‑specific documentation
- Excellent communication skills and ability to work cross‑functionally
- Ability to prioritize tasks and meet deadlines in a fast‑paced environment
Who You Are
- Reliable, proactive, and committed to accuracy
- Comfortable working with confidential and sensitive financial information
- A team player who contributes to a positive and productive workplace