What are the responsibilities and job description for the Accounting Associate position at Automatic Controls Equipment Systems?
Accounting Associate – Ideal candidate would be someone who is meticulous and detail-oriented.
Automatic Controls is a leading full-service building automation based in Fenton, MO that offers its employees growth, advancement, and unlimited training opportunities! We are a growing company known for excellence in product quality and customer experience.
The Company: Automated Controls systems control and optimize energy consumption in commercial properties, such as schools, universities, hospitals, data centers, and office buildings. Our innovative, user friendly automation system combined with our industry leading customer service has served to sustain our reputation as a leader in the industry.
As an independent dealer, Automatic Controls is backed by Automated Logic’s industry-leading technology, while providing you with local, on the ground service.
For more information about Automatic Controls, please visit https://automaticcontrols.net/building-automation/.
What We Offer:
- Medical, Dental, Vision Paid 100% by ACES
- Smart 529 Education
- SIMPLE IRA Plan
- PTO/Paid Holidays
- Overtime Available
- Donation Matching
- Fitness Reimbursement
- Company Vehicle Provided
- Company Phone Paid For
- Fuel Expenses Paid For
- Unlimited Training Opportunities
- Tuition Reimbursement
- Fun and Collaborative Company Culture
- Growth Potential: History of Promoting from Within
The Position:
Automatic Controls is seeking a responsible Accounting Associate to perform a variety of accounting and administrative tasks. Duties of the Accounting Associate include entering financial transactions into our internal databases, assisting the Office Manager with accounting needs, managing reports and reimbursements, reconciling invoices, and providing support to our managers and employees.
What You Will Do:
- Collecting and maintaining credit card receipts from staff
- Analyze financial information in order to identify discrepancies
- Review invoices for accuracy and completion
- Reconcile monthly credit card statement
- Enter shipping receipts and reconcile the FedEx Statement
- Assist with monitoring/adding Certificates of Insurance (ACES and subcontractors)
- Filing and maintaining project/job files
- Perform monthly/quarterly tax reports as needed
- Manage and review T&M invoices
- Review contracts for pertinent billing requirements (Invoice due date, AIA billing, certified payroll)
- Manage certified payroll tracking for subcontractors
- Assist with payroll
- Create, receive, and match up invoices for purchase orders
- Develop, communicate, and implement subcontractor purchase orders
- Processing invoices
- Billing and maintaining support agreement job files
- Communicating customer support agreements with the team
- Maintaining quarterly work in progress reports
- Initiating new project kick off
- Maintain confidentiality of all financial data
- Perform Administrative job-related duties as assigned
- Support to Project Managers and Staff as needed
What We Are Looking For:
- General knowledge of and experience with QuickBooks Desktop required
- Strong written and verbal communication skills
- Strong attention to detail and accuracy
- Demonstrates an ability to manage a variety of priorities while meeting deadlines
- Experience with construction contracts/purchase orders
- Understanding of preconstruction process
- Microsoft Excel knowledge required
- Competency in MS Office, databases, and accounting software
- Strong Bookkeeping Skills
- Experience in Balance Sheet Account Reconciliation
- Payroll Experience
- Proficiency with Microsoft Office Suite
- Excellent Skills with Microsoft Office
- Data Entry
- Detail Oriented
- Organized
- Timely
- Knowledge of Business Math
- Knowledge of Preconstruction Process
- High School Diploma or equivalent– minimum requirement
- General Accounting Knowledge required