Purchasing Specialist

Purpose

Reporting to the General Manager, the Purchasing Specialist is responsible for the procurement of materials, components, and services required for the manufacturing of medical devices. Additionally, the Purchasing Specialist will manage vendor relationships, negotiate contracts, and collaborate closely with internal departments such as production, quality, and engineering to ensure that the company’s supply chain operates efficiently, cost-effectively, and in compliance with industry regulations, including FD, ISO, and GMP standards.

Major Responsibilities

·         Identify, evaluate, and select suppliers for raw materials. Components, and services. Negotiate pricing, terms, and delivery schedules to achieve cost-effective purchasing.

·         Develop and implement sourcing strategies aligned with company goals, ensuring the timely availability of high-quality materials and services.

·         Collaborate with production teams to ensure adequate stock levels, minimize stockouts, and avoid excess inventory. Ensure materials meet production requirements while managing costs.

·         Ensure all purchasing activities comply with relevant medical device regulations, such as FDA, ISO 13485, and Good Manufacturing Practices (GMP). Maintain up-to-date records of supplier certifications and product specifications.

·         Monitor purchasing trends, conduct cost analysis, and implement cost-savings initiatives. Work with finance and operations teams to develop budgets and forecast material costs.

·         Work closely with other departments (e.g./ Engineering, Production, Quality Assurance) to understand material needs, resolve supply chain challenges, ensure smooth production workflows, and develop contingency plans for critical materials or suppliers.

·         Conduct regular supplier performance reviews, monitor on-time delivery, quality, and pricing, and initiate corrective actions if required.

·         Maintain accurate purchasing records and generate reports for management on purchasing activities, supplier performance, inventory levels, and cost savings initiatives.

·         Process all monthly non-conforming products to include obtaining RMAs from suppliers and performing all transactions to relieve inventory.

·         Discuss defective or unacceptable product with inspection or quality control personnel, users, vendors, and others to determine source of trouble and take corrective action.

·         Perform other duties as assigned.