What are the responsibilities and job description for the Office Clerk - Tulsa, OK position at Auto Image USA - Tulsa?
SUMMARY
Provides assistance and support to the office personnel by performing the following duties.
ESSENTIAL DUTIES include the following. Other duties may be assigned.
- Utilizes Dealertrack to handle daily billing.
- Delivers repair orders to dealerships for purchase orders.
- Retrieves purchase orders from dealerships.
- Enters purchase orders in Dealertrack.
- Closes repair orders to correct account in correct accounting month.
- Files closed repair orders by date for record keeping.
- Forwards work schedules to the Norman office.
- Forwards daily detail tracking logs to the Norman office.
- Forwards any bills for the location to the Norman office.
- Files within appropriate file system all forms, records, reports, correspondence, or other important material.
- Reads/examines incoming material for accuracy and legibility, gets clarification if necessary, classifies properly, and files within appropriate file system.
- Maintains professional appearance, neat work area, and a positive attitude.
MARGINAL DUTIES include the following. Other duties may be assigned. Copies records as needed.
Assists with clerical/administrative tasks as requested.
SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
LANGUAGE SKILLSAbility to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
LANGUAGE SKILLSAbility to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
MATHEMATICAL SKILLS
Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance.
REASONING ABILITY
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
CERTIFICATES, LICENSES, REGISTRATIONS
Valid Driver's License and MVR acceptable to our Insurance Carrier
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee frequently is required to walk and climb or balance. The employee is occasionally required to sit and talk or hear. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently exposed to moving mechanical parts and fumes or airborne particles. The noise level in the work environment is usually loud.