Branch Administrative Assistant

POSITION SUMMARY

Provide high-level administrative support by conducting research, preparing statistical reports, handling

information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. General office management duties.

ESSENTIAL FUNCTIONS

· Handle all service calls; this includes recording calls from previous night/weekend, recording all

incoming calls and dispatch to responsible party.

· Review daily summaries and batch invoices daily.

· Prepare bank deposits for batches then keypunch invoices.

· Daily, handle customer collections by preparing R2 (collection worksheets), making copies of checks and preparing deposit slips.

· Manage petty cash.

· Review AR reports each week and review accounts needed to be addressed. Fax, contact or mail

letters, invoice copies and statements to those customers that have past due balances in an effort to keep the AR current.

· Prepare AR action worksheet with past due customers and log attempts to collect.

· Prepare customer maintenance forms.

· Distribute AR worksheets for Route Sales Personnel and assist as needed.

· Match invoices to purchase orders, verify charges and give to manager for approval.

· Distribute and/or manage all incoming branch mail from New Orleans.

· Greet visitors and determine whether they should be given access to specific individuals.

· Perform general office duties, such as ordering supplies, managing schedules, and provide other clerical support as needed.

· Make travel arrangements for Branch Manager, Account Executives and Regional Manager.

· Prepare agendas and make arrangements, such as coordinating catering for luncheons, and other meetings.

· General administrative responsibilities

POSITION QUALIFICATIONS/COMPETENCIES

· Must be responsible, detail oriented and dependable.

· Must possess excellent communication skills both oral and written

· Work well under pressure

· Excellent organization and time-management skills

· Prior Accounts Receivable experience preferred

REQUIRED SKILLS & ABILITIES

· High School Graduate or General Education Degree (GED)

· Two to four years related office experience

· Proficient in Microsoft word, excel and outlook applications

Amount of Travel Required: None

Work Schedule: Monday through Friday

Auto-Chlor Services, LLC is proud to be an Equal Opportunity Employer. Auto-Chlor does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Benefits:

Salary : $18 - $20