ACCOUNTANT/AP SPECIALIST

Under the supervision of the County Administrator, the employee primarily performs duties related to the timely and complete payment of the County’s bills and obligations. The employee tracks payment dates and ensures amount due is accurate. The employee produces reports based on funds used and account balances. The employee performs various accounting functions to ensure timely financial reporting of records for financial statement preparation and the annual audit. The employee coordinates facility maintenance and tracks services and repairs rendered. The employee also provides general office assistance as needed.

ESSENTIAL FUNCTION: Accounts Payable. The employee ensures the timely and complete payment of the County's bills and obligations.
Reviews and approves requisitions for issuance of purchase order numbers to County departments.
Receives new bills and obligations from County Administrator.
Creates payment vouchers for county utilities and other contract services.
Tracks payment due dates to ensure timely payment.
Works within accounting software to ensure proper account is charged and to generate reports.
Resolves minor discrepancies with invoices.
Processes Accounts Payable checks semi-monthly.
Monitors departmental budgets.
Maintains payment files to include copies of invoices and checks.
Verifies Poll Worker List and creates payments for the same.
Enters new vendor information and vendor W9’s into computer system.
Verifies eligibility of reimbursement requests for work related travel.
Processes reimbursement claims for eligible meals and mileage for work related travel.
Verifies and prepares 1099 forms for distribution.
Files annual 1099’s with the Internal Revenue Service.
ESSENTIAL FUNCTION: Accounting Support. The employee provides financial accounting support for various accounting functions to ensure timely financial statement preparation and annual audits.

1. Audit and review the annual SEFA report.
2. Audit and review the capital asset report annually.
3. Prepare and submit the annual EMMA online filing for bonding purposes.
4. Update SAMS registration annually.
5. Prepare General Ledger entries for balancing of the trial balance.
6. Prepare end of the year fuel inventory and associated entries.
7. Reviews annual GASB statement releases and updates to ensure proper implementation when applicable.
8. Processes Accounts Payable accruals.
9. Assists with Bank Reconciliations as needed. (excluding Accounts Payable).

1. Receives maintenance requests and at times troubleshoots in order to verify
    if a work order is needed.
2. Contact vendors for repairs or routine maintenance.
3. Secures estimates/quotes for minor maintenance and improvements.
4. Reviews repair estimates/quotes submitted by vendors.
5. Submits estimates/quotes to the County Administrator for review and approval.
6. Verifies project or repair work is completed prior to making payment to the vendor.
7. Tracks facility maintenance and repairs through a software program.

1. Answers phone, routes callers, and relays messages.
2. Greets visitors, answers questions, and provides assistance.
3. Composes correspondence and completes forms as needed.
4. Assists the Examiners of Public Accounts with accounts payable audit.
5. Assists others with research of Accounts Payable records when needed for submission to other agencies for grants, reimbursement, etc.
6. Performs notaries as needed.
7. Performs other duties as assigned.

Minimum Qualifications

1. Possession of a Bachelor of Accounting or a Bachelor of Business with a concentration in accounting.
2. At least one year of work experience in an office environment with general bookkeeping or accounting responsibilities.
3. Ability to be bonded

Knowledge, Skills and Abilities
(* Can be acquired on the job)

1. *Knowledge of County rules, regulations, policies and procedures.
2. *Knowledge of County road and bridge systems.
3. Knowledge of safety rules including accident causation and prevention.
4. Knowledge of computer spreadsheet applications.
5. Knowledge of the general principles of accounting.
6. *Knowledge of County filing system and procedures.
7. Knowledge of proper internal controls.
8. Reading skills to comprehend operator manuals, directives, procedures and instructions.
9. Writing skills to clearly and neatly complete routine forms and records.
10. Math skills to perform basic calculations (add, subtract, multiply, divide).
11. Verbal skills to effectively communicate with co-workers, commission, vendors, and the general public.
12. Computer skills to effectively create documents and enter budget information.
13. Ability to learn and excel in the utilization of a Financial Accounting Software System in order to efficiently create, track, and process financial records.
14. Analytical skills to interpret financial data.
15. Ability to think critically to solve problems.
16. Ability to prioritize work projects.
17. Ability to multi-task.
18. Ability to organize files and work projects.
19. Ability to work with little or no supervision.
20. Ability to pay attention to detail when completing reports for accuracy.
21. Ability to work independently and exercise judgment to make prudent decisions.