Executive Operations Coordinator

Executive Operations Coordinator

Austin Training Advisors | Parker, Colorado (Hybrid)

25 Hours per Week | $28–32 per Hour (Depending on Experience)

This isn’t your typical Executive Assistant position.

Austin Training Advisors is a nationally recognized leadership development and training company specializing in customized leadership, communication, customer service, emotional intelligence, and sales training for the commercial HVAC industry.

For nearly 30 years, we’ve helped organizations develop stronger leaders, build high-performing teams, and create exceptional customer experiences. We’re a small business with a big impact, and we’re looking for someone who wants to help us continue to grow.

We’re seeking an Executive Operations Coordinator who enjoys bringing order to complexity, loves improving systems, anticipates needs before they’re asked, and wants to become an indispensable partner to the business.

Yes, you’ll manage calendars, coordinate travel, and schedule coaching sessions.

But you’ll also help improve processes, organize projects, enhance the client experience, support workshop delivery, leverage technology, and help our business operate more efficiently every single month.

If you’re happiest simply completing a to-do list, this probably isn’t the right position.

If you’re energized by creating better ways of doing things, noticing opportunities others miss, and making someone’s life dramatically easier—you may be exactly who we’re looking for.

What You’ll Do

No two weeks will look exactly alike.

You might…

· Manage an active executive calendar and meeting schedule

· Coordinate leadership coaching sessions and client communications

· Arrange travel, hotels, rental cars, and itineraries

· Prepare workshop materials and participant packets

· Maintain and organize our CRM

· Assist with QuickBooks data entry and basic financial administration

· Track proposals, contracts, and client follow-up

· Help coordinate workshop logistics before, during, and after events

· Occasionally travel to assist with workshop setup and event coordination

· Capture photos and short videos during workshops for LinkedIn and marketing

· Coordinate vendors, printing, shipping, and inventory

· Create and improve checklists, SOPs, and internal systems

· Keep projects moving without being reminded

· Help identify opportunities to improve the customer experience

· Use AI and technology tools to improve efficiency and organization

The Person We’re Looking For

You naturally…

✔ Notice things before other people do.

✔ Love organizing chaos.

✔ Enjoy improving systems.

✔ Think three steps ahead.

✔ Follow through without reminders.

✔ Communicate professionally and confidently.

✔ Are comfortable working independently.

✔ Love learning new technology.

✔ Take ownership instead of waiting for instructions.

✔ Find satisfaction in helping someone else be successful.

Qualifications

We’re less concerned with a specific degree and more interested in your ability to think, organize, communicate, and solve problems.

Ideal experience may include roles such as:

· Executive Assistant

· Executive Operations Coordinator

· Operations Coordinator

· Project Coordinator

· Business Operations Specialist

· Office Manager

· Client Success Manager

· Administrative Manager

· Executive Business Partner

Experience with several of the following is preferred:

· Microsoft Office Suite

OneCal

· Google Workspace

· CRM software

· Canva

· LinkedIn

· AI tools such as ChatGPT or Microsoft Copilot

What Success Looks Like:

You’ll anticipate needs before they’re asked.

You’ll build better systems.

You’ll help create exceptional client experiences.

You’ll make it possible for the President to spend more time coaching leaders, developing workshops, and serving clients.

In short, you’ll become a trusted business partner—not just an assistant.

Position Details

· Approximately 25 hours per week

· Hybrid position based near Parker, Colorado

· Some work performed from our home office

· Occasional local meetings and client visits

· Limited travel to workshops may be available

· Flexible scheduling with agreed-upon core availability

Compensation:

· $28–32 per hour depending on experience

To Apply

Please submit your resume along with a brief cover letter answering these three questions:

1. Tell us about a process or system you improved that no one asked you to improve.

2. What technology or software have you taught yourself because it made you better at your job?

3. Why does this position appeal to you?

We look forward to meeting someone who wants more than just another administrative position—someone excited to help build something meaningful.

Pay: $28.00 - $32.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Parker, CO 80134

Salary : $28 - $32