OFFICE MANAGER INTERNAL MEDICINE LANCASTER TX

OFFICE MANAGER FOR INTERNAL MEDICINE PRACTICE

ALPHA MEDICAL CENTER

(Located 14 minutes from downtown Dallas)

We are looking for an honest, hardworking, organized, dependable and punctual individual to manage our internal medicine practice.

Overview:

Founded in 2003, Alpha Medical Center was established with a goal of providing comprehensive and quality primary care with compassion and convenience to our surrounding communities. Alpha Medical Center is a one stop shop for all basic healthcare needs, where our area of focus is not only primary care/internal medicine, but we also have an inhouse lab, x-ray, echocardiograms, ultrasounds, opioid dependency, medical weight management, just to name a few of the services we offer.

• DIRECT HIRE ONLY: We do not accept solicitations from staffing agencies or RCM companies.  NO SOLICITATIONS
• LOCATION: This is strictly an in-person position. Remote and hybrid applications will not be considered. 
• CONTACT:  NO DIRECT PHONE CALLS to the office, Please.

Benefits:

401k

401k Matching

Medical, vision, and dental insurance

Paid time off

Profit sharing

Job duties/responsibilities

Oversight of Staff:

Supervision and management of billing and collections department and front office department, Personnel scheduling, Staff recruitment and training as needed, Reviewing time-off requests, Work with supervisors regarding their staffing concerns, Counseling of staff as needed

Accounts Receivable:

Oversee posting of charges, payments & adjustments, Reviewing all incoming mail and deposit of mail receipts, Post deposits to QuickBooks, Review daily reports generated by staff, then forward to doctor, Research patient refunds thoroughly and generate refunds, Prepare weekly and monthly reports for doctor as needed

Accounts payable:

Prepare payables reports sorted by payment sources, Verify all payables (i. e. packing slip comparison to invoice), Match invoices with billing statements to verity amount due, Timely payments by check or credit card with appropriate bookkeeping through quickbooks, Responsible for petty cash 

Managed Care Contracts:

Evaluate new and current contracts, Maintain working relationship with plans’ provider representatives, Keep up-to-date with plans’ policy guidelines, Share fee schedule changes/updates with staff, Oversee chart reviews, Prepare for site reviews, Credentialing for direct managed care contracts 

Payroll/Personnel records:

Maintain staff time sheets (incl PTO), Generate biweekly payroll through ADP, generate monthly insurance premiums invoice through ADP, Managing health insurance group plan enrollments/changes, Provide financial representative with needed information

Accounting:

Post deposits and debits through quickbooks, Credit card transactions sorted, Generate reports and pay payroll taxes as directed by CPA, Pay quarterly taxes and mail signed documents as directed by CPA

Scheduling:

Set up/revise template assignments and appointment types in EMR, Note meetings and events in EMR and with provider and staff, Note staff schedule changes with staff

Practice representation:

Maintain working relationship with outside entities (i. e. Vendors, ACO groups, hospital, Insurance companies, etc), Attend Healthcare Plan meetings and participate in webinars as needed, Communicate with other medical offices, Interact with Lab and other ancillary services as needed

Purchasing:

Order office and medical supplies as needed,

Office Maintenance:

Communicate housekeeping needs to janitorial service, Maintenance of Medical equipment, computer and office repairs orders as necessary

Privacy and Security Officer and Compliance Officer:

Compliance for HIPAA and other regulatory mandates, Overseeing appropriate release of medical information 

Permits, Licenses, Insurance, Memberships:

Monitoring expiration and Renewal of physician’s medical license, DEA, DPS, malpractice insurance, Memberships, CLIA permit, and Business insurance coverage as required

Other:

Covering as maybe needed at other positions such as front office, Tasks as assigned by doctor

Job type: Full time

Medical Specialty: Primary Care

Salary: $60,000- $65,000 based on experience

Schedule: Monday- Friday

Experience/Education: 

            Minimum of associates degree 

Medical practice management: at least 2 years preferably in a private practice setting

            Experience with electronic medical records preferably E-clinical Works

            Experience with quickbooks (REQUIRED) and Excel spreadsheets

            Knowledge of insurance verification, prior authorization, and account receivable 

Work Location: In person only