Transportation Coordinator

POSITION: Transportation Coordinator

HIRE DATES: September 22nd – November 10th, 2026

WORK HOURS: Contract. Monday – Friday, will require additional hours on weekends and in the weeks leading up to and during the Festival and Conference. In-Person. No remote opportunities available. Regional applicants are preferred.

COMPENSATION: $715/week

ABOUT US: Austin Film Festival (AFF) furthers the art and craft of filmmaking by inspiring and championing the work of screenwriters, filmmakers, and all artists who use the language of film, television, theatre, and new media to tell a story. AFF is dedicated to providing unique cultural events and services, enhancing public awareness and participation and encouraging long lasting community partnerships. The Austin Film Festival is a not-for-profit 501c3 corporation.

JOB DESCRIPTION: Evaluate and facilitate Festival transportation based on guests’ travel accommodations, Conference needs, Red Carpets and other special events, Audio/Visual needs, lighting equipment, Festival Set-up and Break-down (Venue Logistics and Registration) needs and other circumstances determined by the Executive Director, Conference Director, Conference Coordinator, Development Director, and Film Department.

ENVIRONMENT: While working for this critically recognized organization, applicants are expected to be able to work efficiently and professionally in a fast-paced, team-oriented production environment. In such an environment, the ability to work well under pressure, excellent communication skills and intense organizational skills are a must.

RESPONSIBILITIES:

The responsibilities of the Transportation Coordinator include but are not limited to:

•       Work with the Volunteer, Conference, and Film Departments for determining driving needs and schedules

•       Recruit, train and oversee scheduling of Transportation volunteers/interns

•       Collect the necessary documentation to obtain driving records for all drivers

•       Must perform one test drive with each driver that has not driven with the Festival in the past

•       Manage and dispatch the team of qualified drivers for all Festival needs

•       Organizing and providing necessary materials such as maps, contact lists and relevant communication devices for drivers

•       Act as the sole scheduler for all Festival vehicles and needs (SUVs, vans, shuttles)

•       Check vehicles (cars, SUVs, vans, shuttles) out at the end of shifts, usually around 1:30am-2:00am

•       Book and coordinate shuttle bus transportation for Festival events and parties, such as the Film Texas BBQ Party

•       Inquire and coordinate any towing needs during the Festival

•       Coordinate all airport logistics including lane closures and greeting desk at Austin-Bergstrom International Airport

•       Work directly Conference Coordinator with travel and hotel information for all the Conference guests and panelists (150-200)

•       Coordinate the transportation for Red Carpet film talent and their guest(s)

•       Creating Weekly Status Reports and reporting to the Executive Director regarding updates

•       Attending AFF Staff Meetings

•       Set weekly timeline meetings with Managing Director

•       Adhering to and completing a predetermined timeline

•       Providing exemplary customer service

•       Providing wrap up and completion materials

•       Commitment to the AFF Mission Statement

QUALIFICATIONS:

•       Strong analytical and problem-solving skills

•       Risk assessment and crisis management skills

•       Demonstrate great leadership skills at all times

•       Excellent oral and written communication skills, as well as interpersonal skills.

•       Experience managing and effectively communicating to large groups of people

•       Quick Learner and highly adaptable to changing environment and situations

•       Must be able to function on little sleep and high stress situations

•       Highly organized both physically and mentally

•       Microsoft Office skills required

•       Must be very efficient at using Microsoft Excel (efficient enough to solve most planning and logistic problems with Excel rather than using it only as chart)

•       Understanding of basic insurance policies and guidelines regarding vehicles and drivers

•       Extensive customer service experience

•       Must have the ability to prioritize, adapt and delegate in high stress situations

•       Must exercise patience and remain level-headed under stress

•       Must be over the age of 25

•       Must provide driving record and proof of insurance

•       Must be available during the Austin Film Festival which takes place October 29 – November 5, 2026

HOW TO APPLY:

•       Complete application via http://bit.ly/affjobs

•       Submit a cover letter

•       Submit a current resume

•       Provide at least three references