Senior Payroll Analyst (Dallas, TX) - Austin Industries

Austin Industries is one of the nation’s largest, most diversified U.S.-based construction companies. With more than 7,000 employee-owners, Austin Industries provides nearly every type of civil, commercial and industrial construction services through the expertise of our operating companies: Austin Bridge & Road, Austin Commercial and Austin Industrial.

Austin Industries has an outstanding opportunity for a Senior Payroll Analyst at our corporate headquarters in Dallas, TX. The Senior Payroll Analyst is responsible for comprehensive oversight and management of payroll tax compliance across multiple entities. This role manages the accurate integration and mapping of payroll tax data between CMiC and ADP Smart Compliance platforms, ensuring both systems are continuously updated with the latest compliance information.

Collaborating cross-functionally with HR, Payroll, Accounting, Legal, and external vendors, the Senior Payroll Analyst acts as a subject matter expert in payroll tax regulations, system configurations, and compliance standards. The role drives continuous process improvements to enhance accuracy, efficiency, and regulatory adherence while supporting audit readiness and strategic tax initiatives.

Responsibilities

• Review payroll output data in CMiC and ensures proper tax configuration before transmission.
• Monitor and validate the transmission of payroll tax files from CMiC to ADP Smart Compliance.
• Oversee and reconcile all federal, state, and local tax filings managed through ADP, ensuring timeliness, accuracy, and alignment with payroll activity.
• Perform detailed periodic, quarterly and year-end tax reconciliations, confirming that all liabilities, deposits, and filings match payroll records.
• Frequently review and update tax codes, jurisdiction assignments, and SUI rates within both systems.
• Manage the registration of new tax jurisdictions as business operations expand into new states or localities.
• Investigate and resolve tax fallouts, including rejections, incorrect filings, or late deposit alerts.
• Directly communicate with tax authorities (IRS, state, local) to address notices, request penalty abatements, or clarify regulation changes.
• Research, interpret, and apply jurisdictional tax changes, working closely with vendors (CMiC, ADP) to implement updates in both platforms.
• Lead amendment filings when corrections to prior returns are needed and ensures historical data is adjusted accordingly.
• Establish internal procedures for payroll tax processing, reconciliation, and jurisdictional updates across all legal entities.
• Determine resolution paths for tax issues independently - including fallout investigations, missed deposits, rejected filings, or incorrect jurisdiction setups.
• Collaborate across multiple departments, such as: 
    - HR: for employee data, work location changes, and taxability of compensation.
    - Payroll team: to align earnings codes and ensure taxable wages are correctly classified. 
    - Accounting: to reconcile GL postings with tax remittances and verify financial accuracy.
    - Legal: to ensure compliance with federal and state labor and tax laws.
    - External stakeholders: including ADP, UKG, and government agencies (e.g., IRS, state/local tax departments).
• Make judgment calls on:
    - When to escalate issues to legal or leadership (e.g., unresolved IRS notices).
    - Whether interest/penalties should be disputed or paid.
    - When amendment filings are required and how to execute them properly.
• Ensure accuracy in tax filings, audit readiness, and legal compliance, significantly reducing organizational risk and maintaining employee trust.
• Oversee compliance for all legal payroll entities across 30 states and numerous local jurisdictions.
• Lead improvements in payroll tax processes including automation, system upgrades, and compliance reporting enhancements.
• Proactively recommend and implement process and system enhancements that improve accuracy and efficiency.
• Drives cross-functional improvements involving Payroll, Tax, Accounting, and HR to enhance compliance and reporting accuracy.

Qualifications:

• Bachelor’s degree in Accounting, Business or related field is preferred
• Certified Payroll Professional (CPP) is preferred
• Ability to work in a fast paced, deadline driven environment
• Intermediate to advanced skills in the Microsoft Office suite such as Word, Excel, Outlook; Excel proficiency is required
• Spanish fluency is a plus
• Must be able to work under pressure, to multi-task, and meet deadlines
• Construction Industry experience is preferred, but not required
• Excellent problem-solving and analytical skills
• Dependable and capable of working efficiently and independently in a professional setting
• Be an effective communicator with strong customer service skills
• Have strong attention to detail and accuracy while managing multiple priorities under stress
• Ability to work in a fast-paced team environment and meet deadlines

Requirements:

• Associates degree in Accounting, Business or related field is required
• 6 years’ experience in payroll, accounting or finance
• 1 – 2 years of supervisory experience
• Applicants must be legally authorized to work for ANY employer in the United States. Austin Industries is unable to sponsor or take over sponsorship of an employment visa for this position.

Benefits & Compensation

We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. We are proud to be a 100% Employee-Owned Company (ESOP)! To learn more about our employee-ownership structure, please go to https://www.austin-ind.com/our-company/100-employee-owned.

Austin Industries is an Equal Opportunity Employer.

See the “Know Your Rights” poster available in English and Spanish.

About Austin Industries

Austin Industries and its operating companies engage in almost every type of civil, commercial and industrial construction. Austin is owned entirely by its employees through its Employee Stock Ownership Plan (ESOP). Austin Industries has a rich history. We are one of the largest and most diversified construction firms in the nation. Austin stands on the core values of Uncompromising Integrity, Employee-ownership, Exemplary Service and Excellence in Safety.

To learn more about our history, culture and operations, visit us at www.austin-ind.com.

No Third-Party Inquiries Please

This Company does not accept and will not consider unsolicited resumes or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so (i.e., payment must be required pursuant to the terms of a written agreement). 

Any unsolicited resumes or candidate information submitted to this Company or any of its employee-owners becomes the property of the Company. 

Accessibility Note

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the People Services Team at (877) 831-1217.