Payroll / Billing Clerk - Austin Industrial (Plaquemine, LA)

Austin Industrial provides premier self-perform maintenance, construction, and soft craft service to leading industrial companies across the U.S. An industry leader for more than 60 years, we offer single-source solutions to our customers in the oil, gas, chemical, food, agriculture, power, and manufacturing industries. 

To learn more about us, visit https://www.austin-ind.com/what-we-do/industrial. 

Payroll / Billing Clerk

The Payroll / Billing Clerk responsibilities are to provide overall direction and control over the jobsite accounting, personnel functions, and other administrative support functions required to support the project staff.

Functional Areas of Responsibility

• Jobsite accounts payable/receivable.
• Job cost accounting.
• Change order accounting.
• Support of job status reports.
• Owner billings.
• Project insurance administration.
• Personnel administration.
• Payroll administration.
• Jobsite office administration.

Specific Duties and Responsibilities

• Prepare and submit monthly pay requests in accordance with contract terms.
• Oversee all field payroll functions for both hourly and salaried employees; ensuring that all hours worked are properly documented, coded, and reported to the Austin Accounting Department. Receive and distribute payroll checks in accordance with established policies and procedures.
• Receive and process all invoices and pay requests from suppliers and subcontractors, including M/WBE and subcontractor man-hour reporting. Ensure the necessary back-up documentation is on file before approving invoices for payment.  Monitor the entire invoice system to ensure that subcontractors and suppliers are being paid in a timely manner.  Follow up with subcontractors and suppliers to receive appropriate back-up documentation.
• Maintain the project job-cost ledgers that support pay requests to the owner.
• Work with the Project Manager to ensure that all subcontractors have the necessary bonding and insurance documents properly completed and on file before their scope of work commences.
• Incorporate change order revisions into the schedule of values.
• Assist in preparation of the monthly job status report.
• Ensure that all project cost items are coded properly according to the chart of accounts and recorded and paid in a timely manner.
• Monitor all reports from the performance reporting system for accuracy and consistency and assist Project Manager in making all necessary revisions.
• Direct a variety of jobsite personnel functions, (e.g., pre-employment/pre-transfer physical exams and drug tests, reference checks, new employee enrollments and orientations, group insurance)
• Assist the Project Manager in a number of functions related to close out of a project to include the final billing to the owner.
• Perform a wide variety of related administrative support tasks, (e.g., preparation of safety reports, equipment inventories and maintenance records). Ensure that all equipment onsite is reported for insurance purposes.
• Establish and maintain the project filing system.
• Perform general office and clerical duties.
• Perform other duties as assigned.

Qualifications

• 3 years of accounting experience working in an industrial setting.
• Knowledge of accounting software programs. (ex: TRACK, CATS)
• AES (Knowledge of accounting software programs)
• Knowledge of MS Office (ex: Excel)
• Ability to multi-task and handle multiple deadlines.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and reach with hands and arms. The employee is frequently required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl; talk or hear and taste or smell. The employee must regularly lift and /or move up to 25 pounds and may frequently lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

Qualifications Required for this Position:

Education: – no minimum education requirements.

Experience: – 3 years of accounting experience working in an industrial setting.

Certifications/ Licenses: A Valid Driver’s License, and a TWIC Card.

Austin Industrial is an Equal Opportunity Employer.

See the “Know Your Rights” poster available in English and Spanish.

No Third-Party Inquiries Please

This Company does not accept and will not consider unsolicited resumes or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so (i.e., payment must be required pursuant to the terms of a written agreement). 

Any unsolicited resumes or candidate information submitted to this Company or any of its employee-owners becomes the property of the Company. 

Accessibility Note

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the People Services Team at (877) 831-1217.