Human Resources Specialist

Purpose:

This position is responsible for providing a broad range of human resources services to support the company’s managers and employees. Responsibilities for this position include HRIS entry (new hires, terminations, status changes) benefits enrollments, workers compensation claim and leave management, maintaining communications with managers and outside vendors, and ensuring accurate and timely data entry. The role also supports recruiting and candidate sourcing.

Essential Responsibilities:

• HRIS Data Processing
  • Process new hires, terminations and employee personal / work status changes in a timely manner, validating accuracy and completeness of all transactions.
  • Communicate and partner with payroll department to manage employee changes and/or corrections.
  • Maintains and purges paper and electronic personnel files according to document retention policies
  • Maintains pre-hire background check and drug screen information
• E-Verify and I-9 Management
  • Process all E-Verify documents for new hires and rehires
  • Review I-9 forms for completeness and communicate with office managers, as needed
  • Maintain I-9 binders/eI9. Track immigration status and expiration dates. Prepare for regular audits.
• Benefits Program Coordination
  • Process benefit enrollments, as needed
  • Responds to employee questions and information requests about benefits and 401k
  • Coordinate and participate in annual Open Enrollment for company health plans, manage communications with vendors and employees at on-site employee enrollment meetings.
  • Coordinate and execute company wellness initiatives.
  • Respond to employee enrollment questions, concerns and work with benefit vendors to resolve issues.
• Coordinate and track employee leave of absences
  • Process applicable paperwork, monitoring leave, paid time off usage and benefit deductions during leave period.
  • Provide employee support prior to, during and upon return to work.
• Coordinate and manage workers compensation claims
  • Communicate with insurance company representatives and onsite safety personnel/leadership to manage injury claims, light duty work options and/or return to full-duty work status.
  • Interface with insurance adjusters to resolve claims in a timely manner
  • Coordinate insurance vendor site visits and quarterly claim review meetings.
• Unemployment
  • Process and respond to unemployment claims and requests for information

Knowledge & Experience

• 3-5 years Human Resource experience working in fast-paced HR department
• College Degree preferred but not required.
• Bi-Lingual – Spanish/English preferred
• Proficient in all Microsoft Products, including Word, Excel, Power Point and Outlook.
• ADP Workforce Now experience preferred.
• Strong knowledge of State and Federal laws preferred
• Excellent customer service skills, accuracy in work processes with a strong attention to detail and organization.
• Must possess a valid driver’s license, reliable mode of transportation and proof of automobile insurance with required levels of coverage.
• Physical Requirements: Must be able to sit for extended time periods. Bend, stoop, kneel, reach, grasp. Lift up to 25lbs.

Benefits

• Bonus Eligible
• 401(k) plan with company match
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Company Paid Group Life Insurance
• Company Paid Short-Term Disability
• Company Paid Long-Term Disability
• Voluntary Life Insurance
• Voluntary Accident, Cancer Coverage
• Employee Assistance Program
• Paid Time Off
• Company Holidays
• Floating Holidays
• Personal Leave
• Family Care Leave
• Free Milk
• Costco Membership Contribution
• Company Paid Parking Pass
• RTD Pass