What are the responsibilities and job description for the Document Controller position at Aureos?
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Job Summary:**
We are seeking a detail-oriented Document Controller to manage and organize all project-related documents, ensuring accuracy, accessibility, and adherence to company standards and regulatory requirements.
Job Responsibilities:**
Equal Opportunities
Aureos are an equal opportunities employer, and we are determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status or race, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable.
Job Summary:**
We are seeking a detail-oriented Document Controller to manage and organize all project-related documents, ensuring accuracy, accessibility, and adherence to company standards and regulatory requirements.
Job Responsibilities:**
- Establish and maintain a comprehensive document control system for all project documentation, including drawings, specifications, reports, and correspondence.
- Control the flow of documents both internally and externally, ensuring proper version control, distribution, and archiving.
- Issue and receive project documents, logging them accurately into the document management system.
- Review documents for completeness, accuracy, and compliance with established standards before distribution.
- Collaborate with project teams to ensure timely submission and retrieval of documents.
- Manage document transmittals, ensuring all necessary approvals and signatures are obtained.
- Conduct regular audits of the document control system to ensure data integrity and compliance.
- Train new team members on document control procedures and best practices.
- Prepare and generate various reports related to document status, distribution, and project progress.
- Maintain confidentiality of sensitive project information.
- Proven experience as a Document Controller, preferably within the infrastructure or construction industry.
- Proficiency in document management software and Microsoft Office Suite (Word, Excel, Outlook).
- Strong understanding of document control principles, procedures, and best practices.
- Excellent organizational and time management skills with a keen eye for detail.
- Ability to work independently and as part of a team in a fast-paced environment.
- Strong written and verbal communication skills.
- Familiarity with ISO 9001 standards is an advantage.
Equal Opportunities
Aureos are an equal opportunities employer, and we are determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status or race, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable.