PROCUREMENT SPECIALIST - PURCH

The Procurement Specialist manages day-to-day purchasing activities from approved requisition through order placement, delivery, and issue resolution, ensuring purchases are accurate, timely, and compliant. The Procurement Specialist also serves as the operational link between departments, suppliers, Receiving, Accounts Payable, Item Master, and Sourcing & Contracting.

The Procurement Specialist is responsible for the timely and accurate execution of day-to-day purchasing activities that support patient care and hospital operations. This position manages the procurement lifecycle from approved requisition through purchase order issuance, supplier confirmation, delivery follow-up, and resolution of purchasing-related exceptions. The Procurement Specialist monitors open orders, expedites critical needs, resolves order and invoice discrepancies, coordinates returns and substitutions, communicates with suppliers and internal departments, and helps ensure purchases are processed in accordance with established contracts, policies, and financial controls.

The role serves as a primary operational connection between end users, suppliers, Accounts Payable, Receiving, Item Master, and Sourcing & Contracting. Procurement Specialists are expected to proactively identify and resolve purchasing issues, maintain accurate purchasing records within Infor, escalate contract, pricing, master-data, or supplier-performance issues to the appropriate functional owner, and support a reliable procure-to-pay process that minimizes delays, invoice exceptions, supply disruptions, and unnecessary administrative work.

• High School graduate or equivalent. Additional education in business beneficial.

• Previous healthcare, purchasing, supply chain, or related experience preferred.

• Good verbal ability with the public and ability to communicate effectively with all departments of the Hospital. Ability to prepare reports, take minutes, compose letters using proper grammar and punctuation.

• Proficiency with computers and business systems, including purchasing/ERP systems such as Infor and Microsoft Office applications, particularly Outlook, Word, and Excel.

• Strong communication and customer-service skills with the ability to work effectively with hospital departments, suppliers, Accounts Payable, Receiving, and other Supply Chain functions.

• Strong organizational, problem-solving, and basic numerical skills with attention to detail and the ability to manage multiple purchasing priorities, orders, and discrepancies.

• Ability to research and resolve routine purchasing issues, including order status, pricing discrepancies, backorders, invoice exceptions, returns, and supplier-related concerns.

• Maintain a professional demeanor and appearance.

• Ability to perform effectively in a fast-paced, high-pressure environment.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, gender identity, sexual orientation or protected veteran status. The organization is an EEO/AA Employer Disability/Vet.

The organization will provide reasonable accommodations to employees or applicants with disabilities, as defined by the Americans with Disabilities Act, who are otherwise qualified to safely perform the essential functions of the job, with or without accommodation, unless such accommodation would constitute an undue hardship on the organization or poses a direct threat to the health and safety of the individual or others that cannot be sufficiently mitigated by reasonable accommodation. Any applicant or employee who requires an accommodation to perform the essential functions of his or her job or to enjoy equal benefits and privileges of employment should notify the Aultman Human Resource Department and request such an accommodation.