Event and Conference Coordinator

Company Description

Augsburg University has maintained a strong academic reputation defined by excellence in the liberal arts and professional studies since 1869. A welcoming campus in the heart of Minneapolis, Augsburg offers undergraduate and graduate degrees to nearly 3,200 diverse students.

Augsburg’s mission is to educate students to be informed citizens, thoughtful stewards, critical thinkers, and responsible leaders. The Augsburg experience is supported by an engaged community that is committed to intentional diversity in its life and work. An Augsburg education is defined by excellence in the liberal arts and professional studies, guided by the faith and values of the Lutheran church, and shaped by its urban and global settings.

Augsburg invites individuals who share our mission and commitment to intentional diversity, equity, inclusion and belonging to join our community.  In particular, Augsburg invites BIPOC, LGBTQIA , individuals with disabilities, women, veterans and those from underrepresented or marginalized backgrounds are encouraged to apply. 

Job Description

Summary of Position 

The Event and Conference Coordinator manages and executes small to mid-level events in cooperation with internal departments for events both on and off campus. This position also assists with other large-scale events and major campus events. 

Primary Responsibilities

• Provide leadership and support by raising the quality of events and the image of the University.
• Lead and manage assigned events and ensure that events are tied to the mission and have a consistent feel that reinforces the University's brand.
• Provide quality customer service and form positive working relationships.
• Provide leadership and support to student support staff.

Additional Responsibilities

Event Planning & Management

• Independently plan and manage assigned small to mid-level events/portions of events; partner with departments to determine event goals and objectives and final event logistics.
• Assist with the planning and coordination of large-scale or major campus events.
• Provide onsite leadership to live events by making real-time, unsupervised decisions, directing staff and volunteers, evaluating risks and course-correcting when necessary to ensure events remain successful, on-budget and mission-centered.
• Make decisions related to event logistics in partnership with on and off--campus partners including catering, public safety, facilities/custodial, IT, rental vendors, musicians and staff.
• Collaborate with Marketing and Communications and event clients to maintain master web calendar content of campus events and activities and create brand appropriate event collateral where appropriate.
• All other duties as apparent or assigned by supervisor(s).

Summer Conference Planning

• Independently plan and manage assigned summer conferences and camps including coordination of residence hall stays, event logistics, contracting, payments and end of summer reports.
• Coordinate with on-campus partners such as Public Safety, campus food service, facilities, custodial and residence life as needed.
• All other duties as apparent or assigned by supervisor(s).

Qualifications

Minimum Qualifications

• Bachelor's degree in events, business, communication, liberal arts or a related field
• 1-3 years of related experience required. Prior experience working in a campus events department; may be substituted for post-collegiate experience, where appropriate.

Preferred Qualifications

• Experience working in higher education. 
• Experience with AV equipment. 

Knowledge, Skills, Abilities

• Creative, assertive and self-motivated.
• Ability to prioritize in a fast-paced environment with superb attention to detail.
• Excellent interpersonal skills, strong organizational skills, strong oral and written communication
• Understanding of relevant organizational and business processes.
• Ability to multi-task and maintain deadlines.
• Ability to work effectively in a diverse work environment.
• Ability to be attentive to details, be accurate, be precise.
• Ability to lead/teach.
• Ability to work in a team environment; work independently or with little supervision
• Ability to reason/analyze.
• Ability to maintain confidentiality; demonstrate patience, understanding.
• Ability to show initiative.
• Ability to handle frequent interruptions.
• Ability to manage one or multiple projects.

Work Environment and Physical Demands

• Typical work environment is an office. Sedentary work for long periods of time. 
• Regular computer and phone use. 
• Potential for longer work hours, which could include evenings and weekends.
• Travel: up to 25% local travel, and 5% non-local and overnight travel.

Additional Information

Application Requirements

To be considered for this position please include the following in your application:

• Resume (required)

Compensation & Benefits at Augsburg

• The compensation range is $48,000 - $53,000, DOQ. 

Augsburg University offers a competitive and comprehensive total rewards program including: 

• Medical, dental and vision coverage
• A generous 403(b) matching program with an employer contributions of up to 8% upon eligibility
• Up to 100% tuition remission for employees, spouses and dependents, and participation in the Tuition Exchange program with colleges and universities throughout the US
• Generous paid time-off, including 14 paid holidays, 12 sick days, 2 community service days, and vacation of up to 22 days per year immediately upon hire
• Employer-paid STD, LTD and life insurance
• Employee Assistance Program (EAP) for all employees

Equal Opportunity Statement

Augsburg is an equal opportunity employer and does not discriminate on the basis of gender, sexual orientation, marital status, gender identity, race, age, disability, religion, national origin, color, or any other protected class.  

Augsburg University is committed to providing equal employment opportunity to all applicants and employees regardless of their race, color, creed, religion, gender, age, national origin, familial status, disability, veteran status, sexual orientation, gender identity, gender expression, marital status or public assistance status, or any other characteristic protected by federal, state, or local law. 

If you need a reasonable accommodation to complete our application process, please contact our Human Resources Department at phone number: 612-330-1058 or email: [email protected].