Field Office Assistant

Project Duration: Approximately 11 months (with potential extension)

Position Overview

The Field Office Assistant will provide comprehensive administrative and clerical support to a field office, with a strong emphasis on document control and technical administrative tasks. This role requires exceptional attention to detail, strong organizational skills, and advanced proficiency in Microsoft Excel. The ideal candidate will be local to the area, due to the nature of the assignment and the absence of per diem.

Key Responsibilities

• Perform general administrative support for the field office.
• Organize, maintain, and update filing systems, records, and communications.
• Handle document control duties and provide accurate data entry for project-related documents.
• Answer incoming phone calls and direct callers appropriately.
• Receive visitors and provide customer assistance as needed.
• Sort, distribute, and process incoming and outgoing mail.
• Prepare memos, correspondence, reports, and other documents as requested.
• Create mailing labels, prepare fax and email communications.
• Reserve and set up conference rooms for client, vendor, and supplier meetings, interviews, and presentations.
• Assist with scheduling and coordinating client interviews, presentations, and internal meetings.
• Order, maintain, and inventory office supplies.
• Maintain and update the office calendar.
• Support equipment, supply, and office organization needs as assigned.
• Perform other duties as required while complying with company policies and standards.
  
  

Requirements

• High School Diploma or GED required.
• 1 year of office or clerical experience preferred.
• Proficiency in Microsoft Office Suite—especially Excel, as well as Word, Access, and PowerPoint—required.
• Strong organizational, communication, and multitasking skills.
• Ability to manage routine tasks efficiently and maintain a high level of accuracy.