What are the responsibilities and job description for the Marketing and Events Coordinator position at Audubon Companies?
Audubon is currently seeking a Marketing and Events Coordinator to join our team in our Houston, TX Office. The Marketing and Events Coordinator will support the execution of company-sponsored trade shows, client-facing events, and branded merchandise initiatives. This Houston-based, hybrid role is responsible for planning, administering, and executing all Marketing-managed events, including industry trade shows (3-4 annually) and corporate/client events, while also overseeing the operations of Audubons online Company Store.
The Marketing and Events Coordinator is a collaborative team player with exceptional organizational skills, able to manage multiple concurrent deadlines, and possesses a strong customer-service mindset. This role works cross-functionally with business development, operations, internal stakeholders, vendors, and the broader marketing and communications team.
Primary Responsibilities
:
Trade Show Planning and Coordination
:
Required: Bachelors degree in Marketing, Communications, Business, or a related field.
Required: 4 years of experience in marketing, event planning, or related coordination roles.
Excellent organizational and time management skills; comfortable juggling multiple timelines.
Strong communication and interpersonal skills, with the ability to collaborate across teams.
Detail-oriented with exceptional multi-tasking and problem-solving abilities.
Experience managing budgets and tracking expenses.
Self-motivated, dependable, and capable of working with minimal supervision.
Calm under pressure and maintains a strong customer service mindset.
Experience with B2B marketing and event coordination.
Proficiency in Microsoft 365 (PowerPoint, Word, Excel, Teams, Planner).
Familiarity with design tools such as Canva and Adobe Creative Suite.
Experience working with marketing, design, and sales teams in a colla
The Marketing and Events Coordinator is a collaborative team player with exceptional organizational skills, able to manage multiple concurrent deadlines, and possesses a strong customer-service mindset. This role works cross-functionally with business development, operations, internal stakeholders, vendors, and the broader marketing and communications team.
Primary Responsibilities
:
Trade Show Planning and Coordination
- Lead planning and logistics for annual industry trade shows, including registration, booth setup, promotional items, shipping, and vendor coordination.
- Partner with BD and operations teams to manage pre-show planning, messaging, branding/graphics, on-site execution, and post-event follow-up.
- Ensure all events align with company branding and objectives.
- Coordinate and manage logistics for client-facing events such as dinners, receptions, golf tournaments, and other hosted gatherings.
- Oversee event budgeting, venue sourcing, catering, promotional items, RSVPs, and vendor management to ensure flawless execution.
- Serve as the primary administrator for the online Company Store, managing product selection, inventory, internal requests, and reporting.
- Maintain vendor relationships, coordinate branded merchandise reorders, and support internal distribution efforts.
- Support broader marketing initiatives including internal and external campaigns, branding projects, and employee engagement programs.
- Track budgets, manage invoices, and maintain event and merchandise documentation.
- Ensure brand consistency across all marketing and event touchpoints.
- All employees are responsible for supporting Audubon Companies Health, Safety, and Environmental (HSE) policies and procedures. This includes:
- Performing duties in a manner that protects personal and team health and safety
- Participating in required HSE training, meetings, and reporting activities
- Identifying and reporting hazards, near misses, and unsafe conditions
- Following safe work practices and complying with applicable regulatory requirements
:
Required: Bachelors degree in Marketing, Communications, Business, or a related field.
Required: 4 years of experience in marketing, event planning, or related coordination roles.
Excellent organizational and time management skills; comfortable juggling multiple timelines.
Strong communication and interpersonal skills, with the ability to collaborate across teams.
Detail-oriented with exceptional multi-tasking and problem-solving abilities.
Experience managing budgets and tracking expenses.
Self-motivated, dependable, and capable of working with minimal supervision.
Calm under pressure and maintains a strong customer service mindset.
Experience with B2B marketing and event coordination.
Proficiency in Microsoft 365 (PowerPoint, Word, Excel, Teams, Planner).
Familiarity with design tools such as Canva and Adobe Creative Suite.
Experience working with marketing, design, and sales teams in a colla
