Bookkeeping & Accounts Receivable Specialist

The Bookkeeping & Accounts Receivable Specialist plays a vital role in managing the complete accounts receivable process to ensure accurate financial records and timely collection of payments. This individual contributor position involves handling invoicing, payment application, reconciliation, and resolving discrepancies while maintaining organized records in QuickBooks and related payment processing platforms. The specialist collaborates occasionally with customers and internal teams to address billing or payment issues, supporting the overall financial health of the organization.

Responsibilities

• Manage the full accounts receivable lifecycle including invoicing, payment application, reconciliation, and collections
• Record and reconcile client payments via checks, ACH, wire transfers, and credit cards
• Apply payments accurately to open invoices and resolve discrepancies promptly
• Monitor customer accounts and aging reports to follow up on overdue balances
• Maintain accurate and well-organized financial records using QuickBooks
• Address and resolve discrepancies between payments and invoices
• Meet daily, weekly, and monthly deadlines with minimal oversight
• Use payment processing platforms effectively to manage transactions

Required Qualifications

• Proficiency in QuickBooks
• Strong understanding of accounting principles and standard accounts receivable practices
• Excellent analytical, problem-solving, and critical-thinking skills
• Highly organized with strong attention to detail
• Ability to work independently, prioritize effectively, and manage multiple tasks in a fast-paced environment
• Professional demeanor with strong interpersonal and communication skills
• Team-oriented mindset capable of collaborating across departments

Preferred Qualifications

• 2 years in bookkeeping and accounts receivable
• Experience with accounts receivable management and payment reconciliation
• Bilingual in Spanish and English