10 Month Secretary - Swanson Road Intermediate School

SecretaryReports to: Principal and Assistant Principal or Direct Administrative Supervisor Responsibilities: To provide general administrative assistance, assist and maintain student records, and provide bookkeeping support. Duties performed are designated to relieve administrators of office and routine responsibilities by organizing and participating in the school and/or office administrative operation.Essential Functions: performs a wide variety of clerical and secretarial work, including typing, computer entry, proofreading, filing, checking and recording informationestablishes, maintains and insures proper use of confidential files, which may include student, personnel and payroll recordscomposes independently or in accordance with general instruction, correspondence on a wide range of subjects requiring a knowledge of procedures and policies of the school, district and assigned areaexercises diplomacy in answering questions and resolves situations involving students, parents, public, district personnel through knowledge of school policies and general district rules and regulationscoordinates and prepares mailings for distribution prepares purchase ordersprocesses attendance/payroll for the building staffdistributes mailmaintains school calendarassists with the upkeep of the school or appropriate portions of the website, as assignedanswers calls and responds appropriately to inquiries and requestshandles emergencies concerning employees and/or students in a calm and professional mannerassists in various aspects of school attendance and school disciplinary record keepingdispenses pertinent information and direction to students, parents, staff and visitorsmaintains and retrieves financial records, such as school budget, student activity accounts or other school accounts, if requestedprepares/manages facilities usage formsperforms other duties, as assigned Ability to: perform a variety of secretarial work involving use of accuracy, speed and confidentialitymaintain a professional demeanor at all timescommunicate professionally via, telephone, email and onsite visitsprepare and maintain various reports and correspondence using Microsoft Suite, Word, Excel, Publisher, Google e-mail and calendar, Google Docs/Forms/Sheetscomplete any general administrative support duty as required by administratorsunderstand and carry out oral and written instruction, set up and maintain filing systems record detail of school financial transactions in appropriate journals and subsidiary ledgers from such sources as requisitions, payroll records, accounts payable, etc.trace errors and record adjustments to correct charges or creditsKnowledge of: correct English usage, spelling, grammar and punctuationstrong written and verbal communication skillsoffice methods, procedures and equipment, including receptionist and telephone techniquesnumerical, alphabetical and subject filing systemsMicrosoft Office programs, MUNIS for purchase orders and other programs as required by building administratorQualifications: evidence of ability to perform each essential function satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required.Education: Minimum of high school diploma, or equivalent