Executive Assistant

Company Description

Madeline Hotel & Residences, Auberge Collection is proud to be the only Forbes Travel Guide five-star resort in the historic community of Telluride, Colorado. Named one of the Top 10 in the U.S. by Travel Leisure, this luxurious property blends Auberge’s distinctive flair for authentic and elevated experiences with the local flavor of the destination. Surrounded on three sides by the dramatic 14,000-foot peaks of the San Juan Mountains, Madeline has become the region's premier year-round basecamp for alpine adventure. Our talented team is world-class with a strong commitment to service standards and a passion for creating unique and authentic experiences.  Employment at The Madeline encompasses both professional enrichment and competitive benefits, including: team member rates, team member discounts, ski and wellness reimbursement and tuition reimbursement.

The targeted compensation for this full time year round, non-exempt position is $25-$28 per hour. The position offers a competitive compensation package presented by Auberge Collection.

Job Description

As a super detailed and organized individual, the Executive Assistant is responsible for providing first-level support, assisting in daily office needs, and managing the property’s general administrative activities. This role will report directly to the General Manager.

• Act as the point of contact among executives, team members, and other external partners
• Fully understand the roles and responsibilities of each Executive team member 
• Answer phone inquiries, direct calls and provide basic property information
• Greet visitors, setting them up with refreshments and ensuring they are comfortable should they have to wait
• Perform clerical duties such as; maintaining files, organizing documents, maintaining contacts etc.
• Arrange travel, accommodation, itineraries, and all correspondence related to travel arrangements
• Take meeting minutes during events such as ownership meetings, executive meetings, luncheons or dinners
• Maintain the office equipment via third-party vendors and order supplies to ensure the office is stocked appropriately
• Schedule and manage the General Manager/ Regional Vice President’s calendar
• Complete expense reports
• Exercise discretion and confidentiality with sensitive company information
• Prepare daily VIP report and prepare VIP amenities

Qualifications

• Minimum of 2 years experience in an Administrative or Assistant role
• Experience with all aspects of the Google platform
• Excellent communication skills (via phone, email and in-person)
• Ability to multitask at all times
• Hotel and/or Hospitality operations experience a plus

Additional Information

Auberge Collection is a portfolio of extraordinary hotels, resorts, residences, and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine and spas, and gracious yet unobtrusive service. With hotels and resorts across three continents, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations. Please visit aubergeresorts.com to learn more about our Collection. Follow us on Instagram, TikTok, Linkedin, Facebook and Pinterest: @AubergeResorts and #AlwaysAuberge.