What are the responsibilities and job description for the Administrative Assistant / Executive Assistant position at Auberge Resorts?
Company Description
About Bishop’s Lodge, Auberge Collection
A legendary landmark re-imagined, Bishop’s Lodge, Auberge Collection is a luxurious and soulful retreat steeped in heritage in Santa Fe, New Mexico. Set on 317 secluded acres bordering Santa Fe National Forest and just minutes from downtown, the 98-room resort invites guests to connect with nature with organic adobe architecture that invokes rich New Mexican heritage and conveys a genuine sense of place. Amenities include a collection of exhilarating outdoor experiences, historic horse stables, fitness center, pool, onsite stream for fly fishing casting lessons, healing arts experiences at Stream Dance Spa and several dining venues, including the resort’s signature restaurant SkyFire. Expansive indoor and outdoor event space includes The Hall with 3,200 square feet of meeting space and the historic Lamy Chapel and Lawn, featuring dramatic views of the Tesuque Valley. The recently unveiled Bunkhouse is ideal for family gatherings with 12 individual bedrooms.
For more information: auberge.com/bishops-lodge/
Follow Bishop’s Lodge, Auberge Resorts Collection on Facebook and Instagram @BishopsLodgeAuberge
Job Description
As a super detailed and organized individual, the Executive Assistant is responsible for providing first-level support, assisting in daily office needs, and managing the property’s general administrative activities.
- Act as the point of contact among executives, team members, and other external partners
- Fully understand the roles and responsibilities of each Executive team member
- Answer phone inquiries, direct calls and provide basic property information
- Greet visitors, setting them up with refreshments and ensuring they are comfortable should they have to wait
- Perform clerical duties such as; maintaining files, organizing documents, maintaining contacts etc.
- Arrange travel, accommodation, itineraries, and all correspondence related to travel arrangements
- Take meeting minutes during events such as ownership meetings, executive meetings, luncheons or dinners
- Maintain the office equipment via third-party vendors and order supplies to ensure the office is stocked appropriately
- Schedule and manage the General Manager's calendar
- Complete expense reports
- Exercise discretion and confidentiality with sensitive company information
- Prepare daily VIP report and prepare VIP amenities
- Other Duties as assigned
Qualifications
- Minimum of 2 years experience in an Administrative or Assistant role
- Experience with all aspects of the Google platform
- Excellent communication skills (via phone, email and in-person)
- Ability to multitask at all times
- Hotel and/or Hospitality operations experience a plus
Additional Information
About Auberge Collection
Auberge Collection is a portfolio of extraordinary hotels, resorts, residences and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine, innovative wellbeing, and gracious yet unobtrusive service. With 30 one-of-a-kind hotels, resorts, and residences, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations.
For more information: auberge.com
Connect with Auberge Collection on Instagram, TikTok, Facebook, and LinkedIn @Auberge and #AlwaysAuberge
About Friedkin
Friedkin is a privately held family of global brands spanning automotive, entertainment, hospitality, investments, and sports.
Founded in 1969 and headquartered in Houston, Texas, the company is led by Chief Executive Dan Friedkin, and united by a mission to build breakthrough brands that redefine the status quo.
The Friedkin portfolio includes Gulf States Toyota, 30WEST, Accelerated Solutions Group, AS Roma, Ascent Automotive Group, Auberge Collection, Congaree, Copilot Capital, Diamond Creek, Everton Football Club, GSFSGroup, Imperative Entertainment, Legendary Expeditions, NEON, Northside Lexus, Pursuit Sports, The Friedkin Group International, USAL and Westside Lexus.
For more information, please visit www.friedkin.com
Juniper Bishops Employment LLC is an Equal Opportunity Employer, M/F/D/V. Juniper Bishops Employment LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Juniper Bishops Employment LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.