Project Manager Assistant - Substation Construction

Atwell, LLC is a bold leader in the consulting, engineering, and construction services industry, delivering a broad range of creative solutions to clients in the real estate & land development, and energy markets. We have a strong national presence and a diverse, award-winning project portfolio. Atwell is a privately owned company, with 2,000 passionate team members across 70 locations and growing!

Atwell, LLC is a proud recipient of the following 2024 awards:

• Nine consecutive years in a row as a “Best Place to Work” (#16) by Zweig Group
• Recognized as #10 in the “Top 100 Fastest Growing AEC Firms” in the U.S. by Zweig Group
• Recognized as #71 in the ENR Top 500 Design Firms, ranked in every region.
• Recognized in Crains “Fast 50” as one of the fastest-growing firms based in Michigan.
• Recognized in Crains Magazine as one of Michigan's largest privately held companies.

Project Manager Assistant — High Voltage Substation Construction

Atwell’s Power & Energy group delivers high-voltage substation projects nationwide. We’re hiring a Project Manager Assistant to keep our field and office teams moving—owning logistics, procurement, project setup, and cost control for fast-paced EPC and owner-rep environments.

What You’ll Do (Day-to-Day)

• Project Setup & Controls: Open new projects, create job numbers/cost codes, set up vendors/subs, maintain document control and tracking logs.
• Shipping & Receiving: Coordinate inbound/outbound materials and test gear; verify packing lists, track deliveries, and resolve discrepancies with vendors and sites.
• Test Equipment Tracking: Maintain calibration records, custody logs, and utilization schedules; ensure equipment readiness for site needs.
• Rental Procurement: Source and manage short-term rentals (lifts, containers, vehicles, tools); compare quotes, issue POs, and track return dates to avoid overages.
• Purchase Orders: Draft/route POs, match to quotes and delivery tickets, reconcile with invoices, and keep PO registers current.
• Invoicing & Billing Support: Prepare monthly billing packages (backup, timesheets, receipts, progress logs); submit on time and resolve AR holds.
• Accounts Payable/Receivable: Process vendor invoices, three-way match (PO/packing slip/invoice), assist with collections and customer portals.
• Time & Expense Support: Audit timesheets and expense reports for coding/compliance; assist field staff with submissions and corrections.
• Coordination & Reporting: Support PMs with schedules, meeting minutes, RFI/submittal logs, and weekly cost/progress updates.

What You’ll Bring

• 2–5 years in construction project support (utility, substation, transmission, or industrial preferred) or strong administrative experience in a similar fast-paced setting.
• Working knowledge of AP/AR, POs, invoicing, and change documentation; comfort with vendor/customer portals.
• Proficiency with Microsoft Excel, Outlook, Word (SharePoint/Teams; Deltek/SAP/Oracle/Procore a plus).
• Detail-driven organizer who can manage multiple priorities and deadlines with minimal rework.
• Clear, professional communication with field crews, vendors, and clients.
• Ability to learn substation terminology (breakers, transformers, relays, test equipment) and follow basic safety and quality procedures.

Nice to Have

• Experience supporting high-voltage substation or power delivery projects.
• Familiarity with test equipment calibration records and rental management.
• Basic understanding of AIA billing, lien releases, and certified payroll/documentation.

TK1

Atwell Benefits: To attract and retain the best professionals in the industry, we aim to provide an excellent working environment and a progressive benefits program designed to support your personal and professional needs.

Work/Life:

• Generous Paid Time Off
• Paid Parental Leave
• Flexible work schedules are available for some positions
• Tenure Awards — Travel Vouchers to see the world based on your travel preferences

Compensation:

• Competitive Compensation packages 
• Annual bonuses, spot bonuses and peer recognition awards
• 401K match - 1:1 up to 4% of compensation 
• Tuition Assistance
• Student Loan Repayment up to $25K
• Paid Licensing / Certification Fees and Renewals
• Financial Rewards for Obtaining Licensure
• Employee Referrals up to $5,000
• Annual Wellness Reimbursement up to $500 for anything wellness related (Gym memberships, fitness tracker, home gym equipment, etc.)
• Dependent Care Match

‘Atwell’ness:

• Medical (BC/BS), Dental (Delta), and Vision (VSP)
• Family Planning & IVF Benefits
• Pet Insurance
• Health Savings Account & Flex Spending Account options
• Employer paid LTD, STD, and life insurance
• Metlife Supplemental Benefits covering accident, hospitalization, and critical illness
• Member Assistance Program (MAP) with complimentary counseling sessions, legal benefits, financial consultations, and work/life referral services