What are the responsibilities and job description for the Law Department Document Specialist (LDDS) or LDDS Trainee (NY HELPS) position at Attorney General, Office of the?
The duties that the incumbent of the vacancy will be expected to perform. Duties Description • Type and prepare correspondence, legal documents, records, and other written material using handwritten rough drafts, marked copy and/or recording, or data from various sources, using the correct legal format as required by the court for which the documents are destined.• Proofread documents for correct legal terminology, context, spelling, grammar, and punction.• Monitor Outlook for incoming service of documents, letters, emails, and faxes, and distribute accordingly. • Open, maintain, organize, close, and archive case files for the Bureau.• Learn and become proficient in NYMatters to assist with retrieving information and/or records, archiving, and generating reports.• Schedule meetings, appointments, interviews, and depositions both in office and via different video conferencing platforms, including Microsoft Teams and Webex.• Assist the Bureau with copying, scanning and redaction of legal papers, preparing Tables of Contents and Tables of Authority for legal memoranda, updating NYMatters case entries, and other administrative support tasks.• Provide backup assistance with updating and compiling information for various Bureau reports, including searching NYMatters and accessing publicly available court records to obtain case status information and documents. • Provide backup assistance in responding to telephone inquiries from the public and other state agencies, including answering the Bureau’s main line, transferring calls to the appropriate staff, and taking complete messages to ensure proper follow-up.• Perform other duties and ad hoc tasks as necessary or assigned.PREFERRED QUALIFICATIONS: • Knowledge of Microsoft Word, Excel, and PowerPoint.• Basic knowledge of legal terminology and the civil litigation process.• Strong clerical and data entry skills.
The minimum qualifications required for this vacancy. Minimum Qualifications NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. NON-COMPETITIVE QUALIFICATIONS: • Law Department Document Specialist (LDDS) (CSEA SG 9, current starting salary $42,641, job rate $52,413): 18 months of experience supporting the work of attorneys, paralegals, and investigative staff by independently producing the legal documents that are required to support judicial actions.• LDDS Trainee 1 (CSEA NS Equated SG 6, current starting salary $36,232, job rate $44,828): There are no minimum education or experience requirements. *The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy. If appointed at the traineeship level, you will need to complete the required coursework to advance to the full LDDS SG-9. OTHER WAYS TO QUALIFY: Reachable on the Department of Civil Service Eligible list for Office Assistant 1 - Keyboarding.OREligible for a lateral transfer or eligible for transfer under Section 70.1 of the Civil Service Law by having one year of permanent competitive service in an appropriate title. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website https://careermobilityoffice.cs.ny.gov/cmo/gotit/index.cfm. OR 55 B/C: This position is eligible for 55b/c appointment, and candidates with 55b/c eligibility are encouraged to apply. To be eligible for a 55b/c appointment, candidate must be currently enrolled in the Civil Service 55b/c program and must meet the minimum qualifications listed above.
Additional comments regarding the vacancy. Additional Comments We are seeking talented and motivated support staff to work with our attorneys in the State’s law firm. The selected candidate will be part of a fast-paced office, gaining experience while providing public service on behalf of the State of New York. The Attorney General serves the public interest of all New Yorkers in matters affecting their daily lives, enforcing laws to protect consumers, tenants, patients, workers, investors, and charitable donors. The office coordinates statewide civil and criminal investigations, promoting economic and social justice, encouraging harm-reducing public health strategies, and preserving the state’s environment. Careers with the State offer multiple benefits, including paid vacation leave (13 days per year), sick leave, paid State holidays off, health insurance including vision & dental, entry into the NYS retirement (pension) system, education and training, eligibility for public student loan forgiveness, and job stability with promotional opportunities. Workplace flexibilities include multiple options for employees, including telecommuting (up to two days per week) and alternative work schedules.The agency's hours of operation are Monday through Friday, between 8:30 a.m. and 5:00 p.m. (37.5 hours/week). Scheduling determinations depend on the needs of each Bureau and will be communicated during interviews.
Some positions may require additional credentials or a background check to verify your identity.
The minimum qualifications required for this vacancy. Minimum Qualifications NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. NON-COMPETITIVE QUALIFICATIONS: • Law Department Document Specialist (LDDS) (CSEA SG 9, current starting salary $42,641, job rate $52,413): 18 months of experience supporting the work of attorneys, paralegals, and investigative staff by independently producing the legal documents that are required to support judicial actions.• LDDS Trainee 1 (CSEA NS Equated SG 6, current starting salary $36,232, job rate $44,828): There are no minimum education or experience requirements. *The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy. If appointed at the traineeship level, you will need to complete the required coursework to advance to the full LDDS SG-9. OTHER WAYS TO QUALIFY: Reachable on the Department of Civil Service Eligible list for Office Assistant 1 - Keyboarding.OREligible for a lateral transfer or eligible for transfer under Section 70.1 of the Civil Service Law by having one year of permanent competitive service in an appropriate title. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website https://careermobilityoffice.cs.ny.gov/cmo/gotit/index.cfm. OR 55 B/C: This position is eligible for 55b/c appointment, and candidates with 55b/c eligibility are encouraged to apply. To be eligible for a 55b/c appointment, candidate must be currently enrolled in the Civil Service 55b/c program and must meet the minimum qualifications listed above.
Additional comments regarding the vacancy. Additional Comments We are seeking talented and motivated support staff to work with our attorneys in the State’s law firm. The selected candidate will be part of a fast-paced office, gaining experience while providing public service on behalf of the State of New York. The Attorney General serves the public interest of all New Yorkers in matters affecting their daily lives, enforcing laws to protect consumers, tenants, patients, workers, investors, and charitable donors. The office coordinates statewide civil and criminal investigations, promoting economic and social justice, encouraging harm-reducing public health strategies, and preserving the state’s environment. Careers with the State offer multiple benefits, including paid vacation leave (13 days per year), sick leave, paid State holidays off, health insurance including vision & dental, entry into the NYS retirement (pension) system, education and training, eligibility for public student loan forgiveness, and job stability with promotional opportunities. Workplace flexibilities include multiple options for employees, including telecommuting (up to two days per week) and alternative work schedules.The agency's hours of operation are Monday through Friday, between 8:30 a.m. and 5:00 p.m. (37.5 hours/week). Scheduling determinations depend on the needs of each Bureau and will be communicated during interviews.
Some positions may require additional credentials or a background check to verify your identity.
Salary : $36,232 - $52,413
