CMMS Maintenance Planning Coordinator

Is this you?

Do you love turning a stack of work requests into a clear, achievable plan? Do you obsess over parts availability, the right tools, and using every tech hour wisely? If so, you’ll feel right at home coordinating our maintenance planning within the CMMS and on the shop floor.

What you'll own

• Scope non-emergency maintenance: walk jobs, define tasks, identify safety constraints, and capture precise requirements.
• Estimate labor by craft and hours; specify materials, parts, special tools, and equipment needed for safe, efficient execution.
• Gather drawings, schematics, specifications, and spare parts lists from equipment histories, OEM manuals, and internal knowledge bases.
• Verify parts availability in advance and arrange auxiliary or specialty tooling when required.
• Build and manage a prioritized backlog, maintaining a Ready Backlog of at least 80%.
• Run weekly planning/scheduling huddles with Production to align on priorities and communicate status updates.
• Create a weekly schedule that blends planned work and preventive maintenance to utilize 100% of available technician labor hours.
• Use metrics and review cycles to continually improve plan quality and schedule adherence.
• Maintain records and documentation to support reporting and analytical insights.
• Train site teams on CMMS usage and champion data integrity.

What you bring

• Associate degree (technical) with 1–3 years in maintenance planning/scheduling, or 5–10 years as a machine repair technician, or an equivalent mix.
• Experience in an industrial manufacturing environment.
• Electrical/mechanical aptitude and problem-solving mindset.
• Strong computer skills, including CMMS and Microsoft Office.
• Excellent verbal communication plus facilitation and presentation capability.
• Relationship builder who collaborates well across maintenance and production.

Bonus points

• A desire to grow leadership skills.
• Direct experience with job plan creation, scheduling, and supporting execution.
• Project management exposure, including capital work.
• Relevant credentials: CMRP, Green Belt, STS.

Core competencies

• Drive & Motivation
• Interpersonal Skills
• Task Management
• Strategic Skills
• Customer Focus

Work environment & physical requirements

• Frequent standing and walking; regular use of hands/fingers for handling parts; reaching with hands and arms.
• Climbing ladders or lifts; balancing; and occasional work at heights or in confined spaces.
• Stooping, kneeling, crouching, or crawling as tasks demand; occasional sitting.
• Occasionally lift or move items exceeding 50 pounds.
• Regular need for close and color vision; clear hearing and verbal communication.
• Exposure at times to outdoor weather, loud factory noise, risk of electrical shock, hazardous materials, and slippery/greasy floors.