Operations Coordinator

Operations Coordinator

Full-Time | On-Site | Northbrook, IL

About ATN

ATN is a fast-moving wholesale and closeout distributor that sources merchandise from major retailers and manufacturers and resells to discount retailers nationwide. With a lean, collaborative team, ATN moves quickly and values people who can wear multiple hats, think on their feet, and take ownership of their work.

Position Overview

We are looking for a highly organized and detail-oriented Operations Coordinator to join our team. This is a dual-function role supporting both day-to-day operational workflows and accounting/bookkeeping activities. You will work closely with the COO, CFO, AR/AP clerks, and warehouse staff to keep purchasing, fulfillment, and financial records running smoothly.

This role is ideal for someone who thrives in a high-volume, fast-paced environment, is comfortable toggling between operational tasks and numbers, and takes pride in keeping things accurate and on time.

Key Responsibilities

Operations

• Coordinate purchase orders from creation through receipt, ensuring accuracy against vendor invoices and shipment documentation
• Perform 3-way PO matching (PO, receipt, invoice) and flag discrepancies for resolution
• Track open purchase orders and open sales orders; communicate status updates to relevant stakeholders
• Manage inventory of sample products, including tracking, organizing, and replenishing as needed
• Serve as a day-to-day point of contact for both customers and suppliers — handling order inquiries, shipment coordination, and general communication in a professional and timely manner
• Apply knowledge of supplier and customer shipping and routing requirements, including routing guides, carrier compliance, and labeling standards
• Support inbound and outbound logistics coordination, including scheduling, freight documentation, and shipment tracking
• Maintain and update vendor records, item master data, and operational documentation
• Identify process gaps and recommend workflow improvements

Accounting & Bookkeeping Support

• Enter vendor bills, customer invoices, receipts, and payments accurately and timely into NetSuite
• Record daily banking transactions including deposits, withdrawals, transfers, and wire payments
• Perform monthly bank reconciliations for all company accounts, resolving outstanding items and discrepancies
• Perform monthly credit card reconciliations, matching statements to receipts and ensuring proper expense coding
• Maintain organized records of supporting documentation for all transactions entered
• Assist AR and AP clerks with high-volume transaction processing during peak periods
• Flag and escalate unusual items or discrepancies to the CFO for review

Qualifications

Required

• 2 years of experience in CPG operations — on the buying side (retail, merchandising, procurement) or selling side (wholesale, distribution, brand/manufacturer)
• Demonstrated experience with customer-facing and supplier-facing communication in a professional business environment
• Working knowledge of shipping and routing processes, including carrier compliance and routing guide requirements
• 1 years of bookkeeping or accounting support experience (transaction entry, AP/AR, reconciliations, or similar)
• Strong Excel skills (pivot tables, VLOOKUPs, data manipulation)
• Comfortable learning and working within ERP and technology platforms; experience with NetSuite is a plus but not required — training will be provided
• Comfortable using AI tools such as Claude AI as part of daily workflows
• High attention to detail and accuracy under deadline pressure
• Excellent organizational skills with the ability to manage multiple priorities simultaneously
• Clear, professional written and verbal communication

Preferred

• Experience in closeout, wholesale, or discount retail sectors
• Familiarity with inventory costing concepts (average cost, FIFO)
• Experience managing sample or demo product inventory
• Associate's or Bachelor's degree in Business, Supply Chain, Accounting, or related field

What We Offer

• Competitive salary commensurate with experience
• Direct exposure to senior financial leadership and business operations
• A collaborative, no-bureaucracy environment where your contributions are visible and valued
• Opportunity to grow into a more senior operational or financial role as the company scales

ATN is an equal opportunity employer.

Pay: $25.00 - $35.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person

Salary : $25 - $35