Accounting Specialist

Job Summary: This is a multi-company position responsible for all payroll and accounts payable functions. This position will work closely with the Controller and Human Resources staff.

Essential Duties and Responsibilities:

· AP, AR, payroll, fixed assets, and month-end close.

· Maintains a documented system of accounting policies and procedures; implements a system of controls over accounting transactions to minimize risk.

· Oversee the production of periodic financial reports; ensure that the reported results comply with generally accepted accounting principles.

· Produces/assists the annual budget and forecasts; reports significant budget differences to management.

· Works with external auditors and provides needed information for the annual audit.

· Files all monthly, quarterly, and annual reports as needed. City Business licenses, business property tax, etc.

· Ensures compliance with local, state, and federal government requirements.

· Reconcile bank statements.

Payroll

· Process Biweekly payroll, including 401K.

· Prepares and maintains accurate records and reports of payroll transactions.

· Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.

· Facilitates audits by providing records and documentation to auditors.

· Identifies and recommends updates to payroll processing software, systems, and procedures.

· Reviews/Completes monthly, quarterly, and annual reporting.

· Performs other duties as assigned.

Accounts Payable

· Ensures vendors are paid in a timely manner and monitor cash flow.

· Ensures guidelines for proper handling and coding of invoices are followed.

· Analyzes expense reports and other invoices for accuracy and eligibility for payment.

· Reviews payments before the controller’s signature is added by reviewing checks and vouchers.

· Supervises proper collection of W9’s from vendors and manages yearly filing of 1099’s.

· Review and code all loan statements.

· Ensure proper maintenance, filing, and storage of records in case of audits.

· Performs other related duties as assigned.

· Distributes, collects, and reviews monthly credit card statements and makes payments.

Accounts Receivable

· AR Collections

· Processing Check payments

· Reconciliation

· Perform other duties as assigned

Knowledge/Experience:

· 5 years Payroll & Accounting experience

· Accounting degree or equivalent general ledger accounting experience

· Knowledge and competency in GAAP accounting principles and practices

· Intermediate Word & Excel experience

Skills:

· Strong analytical skills and attention to detail

· Comfortable and proactive in performing multifaceted projects in conjunction with
routine assignments

· Well-developed interpersonal skills and ability to get along well with diverse
personalities; tactful, mature, and flexible.

· Excellent verbal and written communication skills

· Exceptional analytical and problem-solving abilities

· Superior numeric skills with a focus on detail.

Physical:

· Must be capable of lifting up to 50 pounds up and over their head.

· Must have a valid California driver's license, be insurable by the company, and be able to operate a motor vehicle safely.

· Must be able to travel.

Pay: $70,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $70,000 - $90,000