Junior Property Manager

Company Description

Atlas NYC is a full-service, boutique property management company located in the Park Slope Brooklyn. We provide unsurpassed property management services to condominiums, cooperatives, rental properties, and individual co-op and condo units. Our guiding philosophy is to manage our clients’ properties from an owner’s perspective. We offer effective and efficient property management solutions that are cost-efficient and tailored to the unique needs of each property.

Job Summary

This is a full-time on-site Junior Property Manager role located in the New York City Metropolitan Area, with the flexibility for some remote work when appropriate. The Junior Property Manager will work closely with the company owner and other property managers to assist with all aspects of building management. This includes maintaining the physical integrity of buildings, managing apartment rentals, move-ins, and lease renewals, maintaining communication with Co-Op/Condo Boards and homeowners, supervising individuals, building staff, and building operations, as well as ensuring the property’s financial, operating, and resident service goals are met.

We are looking for someone that is smart and ambitious, good at critical thinking, has excellent communication skills, can engage in independent thought and outside-the-box thinking, and can take a proactive approach to all tasks.

Most importantly, if you prove your abilities, you will have the opportunity for rapid advancement to a higher-level team member in our growth-oriented management firm and you will learn valuable property management, administrative, and financial skills.

Finally, as a Junior Property Manager, your work will be highly varied; no two days will be totally alike.

The Pay Range for this job is $45,000 - $65,000 per year.

Responsibilities and Duties. As a Junior Property Manager, among other things, you will assist in the following tasks:

Physical Management:

• Management of all physical needs of properties, including performing regular building inspections, responding to maintenance requests, evaluating the physical needs of the property, formulating a strategy for resolving physical problems, assigning work to in-house staff or vendors, and supervising the completion of work.
• Review and approve vendor/contractor invoices.
• Identify and cure all building violations prior to compliance date.
• Keep buildings in compliance with all government requirements.
• Manage all service providers for buildings such as porters, superintendents, exterminators, etc.
• Provide building access to vendors.
• Coordinate tenant move ins and move outs, including furniture delivery and pick up.

Financial Management:

• Perform basic accounting tasks such as the entering of invoices and resident payments, perform monthly financial reconciliations, and establish annual operating budgets.
• Send arrears notices to residents.
• Assist in preparing financial reports and compiling end-of-year data for tax preparation by our accountants.

Client Management:

• Prepare board meeting materials
•  Attend monthly and annual board meetings.
• Conduct some board meetings with proper training.
• Prepare and maintain board minutes.
• Prepare and maintain monthly reports to board members and owners.
• Prepare and update sales, lease, and alteration applications.

Resident Management:

• Manage tenant relations and coordinate requests for repairs and maintenance, and other tenant concerns.
• Correspond with building residents regarding building and apartment issues.
• Obtain, maintain, and update resident contact information.

Administrative Management:

• Develop Operating Procedure Manual for buildings.
• Maintain property files.
• Participate in landlord / tenant issues legal matters.
• Handle phone calls, copying, scanning, emailing & filing/maintaining files.
• Assist with processing sales, lease, and alteration applications.

Emergency Management:

• Handle emergency situations and deal with crisis management.
• Be on call for emergencies during assigned days/times, including some weekends and off-hour times.
• Check for emergency emails, voicemails, or maintenance requests multiple times daily.
• Take responsibility for leading when Senior Property Manager is unavailable.

Qualifications & Skills:

• Ideal candidate should have between 18-36 months of property management or similar experience.
• Must be computer proficient.
• Must have working knowledge of, or ability to quickly learn, industry operating software such as Appfolio, as well as Windows, Microsoft Office Suite, and Google Docs.
• Must have valid driver’s license & clean driving record.
• Must have a reliable means of transportation or otherwise be able to navigate to many locations throughout NYC.
• Must have at least a rudimentary familiarity with New York City governmental agencies.
• Must have bachelor’s degree, high school diploma, or GED.
• Must be able to work a flexible schedule that includes some evenings and some weekends.
• Excellent communication, organization, planning, multitasking, problem solving, and time management skills.
• Highly motivated, detail-oriented, team player with the capability to effectively manage multiple projects/tasks with limited or minimal supervision.
• Ability to handle various types of personalities and possess conflict resolution skills.
• Able to maintain composure and professionalism in a fast paced, high volume environment.
• Ability to read and interpret documents such as safety rules, procedure manuals, and property-related documents.
• Ability to write routine reports and correspondence.
• Experience in maintenance and repairs and knowledge of basic building systems preferred.
• Working knowledge of city codes, federal and state laws preferred.
• Notary License a plus.
• Bilingual (Spanish) a plus.

Physical Requirements & Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job, which are highly ambulatory in nature. While performing the duties of this job, the employee may need to (1) travel from floor to floor; (2) climb stairs; (3) use hands to finger, handle, or feel items, and reach with hands and arms; (4) stand, stoop, kneel, crouch, or crawl; (5) lift and/or move up to 10 pounds; (6) use vision skills; (7) use computer or other office equipment extensively; and (8) may be required to travel outside between buildings in varying outdoor weather conditions. The employee may also be regularly required to remain in a stationary position (sit or stand) for 85% of the time; regularly use hands and arms and regularly required to walk, talk, and hear. In order to be able to properly perform building inspections, the employee must be able to use the senses of sight, smell, hearing, and touch.