Senior Supply Chain Manager

About Atlas Coffee Club

Quickly about us: Atlas Coffee Club is a travel-themed Coffee Subscription designed to highlight the world's best coffee. As seen in Forbes, BuzzFeed, Business Insider, Esquire, Wired, USA Today, and more, we are always looking for great team players to add to our ever-growing team.

Position Overview

The Senior Supply Chain Manager is the operational owner of Atlas Coffee Club’s end-to-end supply chain strategy and execution. This role is responsible for ensuring the company maintains an efficient, scalable, and cost-effective supply chain across sourcing, procurement, inventory management, production planning, logistics, fulfillment support, supplier management, and transportation.

Core Responsibilities

• Supply Chain Ownership & Strategic Planning
• Owner of the end-to-end strategy and execution of Atlas Coffee Club’s supply chain.
• Lead and execute the company’s Sales & Operations Planning (S&OP) process.
• Owner of Atlas' monthly S&OP process. Lead monthly Demand Review, Supply Review, Inventory Review, operational constraints, capacity planning, and production plan meeting with COO and Supply Chain Sr Analyst.
• Translate projections into actionable purchasing and production plans.
• Ensure the Production Manager has a clear, efficient, and accurate production schedule based on subscription kit projections, inventory availability, and Amazon FBA demand.
• Own the production planning process. Translate demand forecasts into purchasing plans and production plans. Production Manager owns labor scheduling and execution.
• Develop and implement scalable supply chain processes that support continued growth.
• Support all supply chain related initiatives tied to new product launches, operational expansion, automation projects, and strategic business initiatives.

Production Planning & Operational Efficiency

• Responsible for implementing systems and workflows that convert Shopify order demand into a clear and actionable production plan.
• Develop and maintain a monthly finished goods build-ahead process designed to unlock operational efficiencies while minimizing inventory exposure and overproduction risk.
• Work closely with the Production Manager to improve production scheduling efficiency, labor utilization, inventory staging, and throughput planning.
• Develop inventory allocation plans across D2C, Amazon FBA, and wholesale channels.
• Own inventory policy, safety stock strategy, inventory turns, and excess & obsolete inventory reduction plan.
• Host a Q3 1-day off site holiday planning session with COO, Director of Green Coffee, Production Manager & Supply Chain Sr Analyst to present a clear and detailed fulfillment plan. This should include kit projections with probable growth, seasonal team members required, split shifts, cross training required, temporary storage solutions, & achievable contingency plan.

Supplier Management & Strategic Sourcing

• Owner of all supplier relationships outside of green coffee procurement.
• Source, vet, negotiate, and onboard new suppliers while ensuring all critical materials have contingency suppliers in place.
• Conduct quarterly supplier audits to mitigate supply disruption risks.
• Conduct quarterly pricing audits across all vendors and suppliers.
• Negotiate pricing, lead times, payment terms, and service agreements with suppliers.
• Conduct bi-annual packaging and supplies audits to ensure Atlas is purchasing the best value materials that meet operational, product quality, and team member requirements.
• Build strategic supplier partnerships focused on cost optimization, quality improvement, and operational reliability.
• Own purchasing strategy for all materials excluding green coffee contracting. Approve all PO commitments and manage supplier risk.

Green Coffee Logistics & Coordination

• Communicate upcoming roasted coffee needs for production with the Production Manager & Director of Green Coffee in weekly green coffee release meeting
• Once green coffee demand quantities and  release dates are established, manage inbound logistics execution to ensure coffee arrives onsite in compliance with Atlas’ inventory and production planning requirements.
• Coordinate freight scheduling with importers, carriers, warehouses, and transportation providers.

Logistics, Transportation & Carrier Management

• Owner of all parcel carrier relationships and annual carrier negotiations.
• Conduct annual freight and parcel RFPs to ensure Atlas is receiving competitive rates.
• Monitor parcel carrier performance to ensure Atlas achieves or exceeds its 4-day delivery speed target after parcel injection and escalate service failures as necessary.
• Partner with carriers and logistics providers to optimize shipping costs, delivery speed, and operational reliability.

Inventory Management & ERP Ownership

• End-to-end owner of inventory management processes across raw materials, green coffee, packaging, and finished goods including turns, aging inventory, excess inventory, safety stock, and stockout risk.
• Oversee and accountable for the success of monthly inventory audits in partnership with Finance, Operations, and Green Coffee leadership and resolving inventory variances.
• Lead monthly Green coffee inventory review meetings with the Director of Green Coffee, Supply Chain Sr Analyst, & Sr Manager of Finance & Accounting prior to inventory batch sheets being distributed.
• Ensure all BOM’s are properly created, maintained, and updated within Unleashed ERP.
• Maintain a rolling 24‑month capacity model and recommend equipment additions and warehouse expansion requirements.
• Partner directly with Atlas’ system developers to ensure inventory synchronization between Shopify, Unleashed, and operational systems is functioning properly.
• Drive continuous improvements in inventory accuracy, traceability, and reporting.

Amazon FBA & Co-Manufacturing Management

• Meet regularly with the Director of Platforms and Production Manager to align Amazon demand forecasts and inventory planning.
• Manage co-manufacturer relationships and ensure co-manufactured products meet Atlas’ quality, production, delivery standards and delivery timelines.
• Ensure raw materials and roasted coffee are allocated for the Production Manager.

Analytics, Reporting & Continuous Improvement

• Develop and maintain supply chain KPIs, dashboards, and reporting.
• Track and report metrics related to inventory accuracy, fill rates, supplier performance, freight costs, production attainment, and service levels.
• Identify opportunities for automation, cost reduction, and operational scalability.
• Support long-term operational planning through data analysis and forecasting.
• Develop processes and reporting tools that improve visibility across Atlas’ supply chain.

Qualifications

• Bachelor’s degree in Supply Chain Management, Logistics, Operations, Business Administration, or related field required.
• 5 years of progressive supply chain, procurement, logistics, inventory planning, or operations experience.
• Experience within D2C ecommerce, food manufacturing, subscription commerce, consumer packaged goods, or vertically integrated operations strongly preferred.
• Strong understanding of S&OP, inventory planning, forecasting, procurement, logistics, and supplier management.
• Experience managing ERP systems and inventory management software; Unleashed ERP experience preferred.
• Advanced proficiency in Excel / Google Sheets and data analysis.
• Strong analytical, negotiation, organizational, and problem-solving skills.
• Proven ability to manage multiple priorities in a fast-paced operational environment.
• Strong leadership and cross-functional communication skills.

Key Competencies

Strategic Thinking, Operational Leadership, Analytical Problem Solving, Cross-Functional Collaboration, Supplier & Vendor Management, Process Improvement Mindset 

• Medical, Dental, Vision 
• PTO, Sick, Paid Holidays 
• 401k
• Free Coffee and Tea