Closing Support Specialist

Atlas Abstract & Title | Brainerd, MN

About the Position

Atlas Abstract & Title is seeking a detail-oriented and organized Title & Closing Coordinator to support our closing team and help keep real estate transactions moving smoothly from file opening through closing.

This position is responsible for coordinating outstanding file items, assisting with title-related orders, preparing files for closing, scheduling signing appointments, and providing day-to-day support to the closer. The ideal candidate is proactive, organized, comfortable communicating with multiple parties, and able to manage several files and deadlines at once.

Key Responsibilities

File Coordination & Closing Support

• Track missing information and documentation needed to move files toward closing
• Follow up with buyers, sellers, agents, lenders, and other parties as needed
• Provide backend support to the closer throughout the transaction

Closing & Final Numbers Support

• Step in to assist the closer with buyer and seller closings when needed
• Provide backup coverage for scheduled closings during busy periods or staff absences
• Assist with preparing and balancing clients' final closing numbers
• Assist with making updates or corrections to final numbers as needed
• Help ensure all required documents, funds, and information are in place for closing

Title Work & Orders

• Order and track necessary title-related items
• Follow up on outstanding title requirements

Scheduling & Transaction Coordination

• Schedule buyer and seller signing appointments
• Ensure files are prepared and ready for scheduled closing appointments

Client & Partner Communication

• Communicate with clients and transaction partners regarding outstanding items and closing requirements
• Provide timely follow-up to help keep transactions on schedule

What We're Looking For

• Strong organizational and time-management skills
• Excellent attention to detail
• Ability to manage multiple files and deadlines
• Strong written and verbal communication skills
• Comfortable communicating with clients, real estate agents, lenders, and other professionals
• Proactive approach to following up and completing tasks
• Ability to work independently while also supporting a team
• Willingness to learn and cross-train in other areas of the closing process
• Previous title, real estate, lending, or administrative experience is a plus

The Ideal Candidate

We're looking for someone who is organized, dependable, proactive, and comfortable keeping things moving. This role is a key support position within the closing team, and success comes from paying attention to the details, staying ahead of deadlines, and communicating when something is needed.

The right person will enjoy a fast-paced environment, working with a variety of people, and being part of a close-knit team where everyone works together to get the transaction across the finish line.

Position: Full-Time
Location: Brainerd, MN
Department: Title & Closing Operations
Reports To: Closing Team / Management

Pay: $20.00 - $25.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k) matching
• Health insurance
• Paid time off
• Retirement plan

Work Location: In person

Salary : $20 - $25