Assistant Administrator

Overview:

We are looking for a friendly, organized, dependable, and detail-oriented Administrative Assistant to support our office operations. This is a multi-duty position that requires someone who can confidently handle front desk responsibilities while assisting with administrative, employee, and general office tasks.

The ideal candidate is professional, comfortable working in a fast-paced environment, able to multitask, and willing to assist wherever needed to keep the office running efficiently.

Temporary with Potential for Full-Time Employment
This position will initially be temporary, with the possibility of becoming a full-time permanent position based on performance, attendance, reliability, business needs, and overall fit with the company.

Benefits:

Benefits are not available during the temporary period. If the position transitions to full-time employment, the employee may become eligible for company benefits.

Responsibilities:

• Manage the front desk and greet employees, customers, vendors, and visitors.
• Answer and direct phone calls and respond to general inquiries.
• Monitor and respond to office emails.
• Maintain accurate employee and company records.
• Perform data entry, filing, scanning, copying, and document organization.
• Assist/ support HR with new-hire paperwork, onboarding, and employee documentation.
• Schedule meetings, appointments, and training as needed.
• Assist management with reports, spreadsheets, forms, and special projects.
• Order and maintain office supplies.
• Receive and distribute mail, packages, uniforms and deliveries.
• Assist different departments with daily administrative needs.
• Maintain a professional, organized, and welcoming office environment.
• Handle confidential information appropriately.
• Follow up on assigned tasks and communicate updates to management.
• Perform other duties and responsibilities as assigned.

Qualifications:

• Previous receptionist, administrative, office, or customer service experience preferred.
• Strong communication and interpersonal skills.
• Excellent organization and attention to detail.
• Ability to multitask and manage changing priorities.
• Professional and positive attitude.
• Ability to work independently and as part of a team.
• Basic computer skills and familiarity with Microsoft Office.
• Ability to maintain confidentiality.
• Bilingual English/Spanish is a plus.

Pay: From $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $22